School Administrative Assistant

Priority Dispatch Corp.; West Hartford (CT); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with match

Flexible spending accounts

Paid holidays

Sick leave

Job summary

Futures School in West Hartford, CT is seeking a highly organized Administrative Assistant to support daily school operations and serve as a central point of contact for students, families, staff, and vendors. This full-time, non-exempt role reports to the Chief Administrator and drives efficient operations within a mission-driven educational program.

The position emphasizes confidentiality, proactive communication, and collaborative teamwork.

Qualifications

• Bachelor's degree from an accredited college or university.
• Strong organizational, communication, customer-service, and time-management skills.
• Excellent attention to detail and recordkeeping abilities.
• Ability to manage multiple priorities and meet deadlines.
• Sound judgment and ability to maintain strict confidentiality.

Responsibilities

• Manage calendars, appointments, meetings, conferences, and school events.
• Prepare correspondence, reports, agendas, presentations, and meeting materials.
• Attend designated meetings, document action items, and assist with follow-up.
• Support newsletters, employee orientation, compliance activities, and special projects.
• Greet visitors, answer calls and emails, and coordinate check-in/check-out procedures.
• Maintain the school calendar and communicate schedule changes.
• Maintain accurate student records and assist with family follow-up.
• Process purchases and maintain purchasing records.

Skills

Organizational skills

Communication

Customer service

Time management

Attention to detail

Recordkeeping

Confidentiality

Independent work

Education

Bachelor's degree

Tools

Microsoft 365

Job description

Job Details

Job Location: Futures School - West Hartford, CT 06110

Position Type: Full Time

Salary Range: $25.00 - $28.00 Hourly

Job Category: Admin - Clerical

About Futures School

Futures School is an Approved Private Special Education Program serving students ages 14-22. We provide individualized education that integrates academics, transition services, vocational training, life skills, social-emotional learning, and community-based experiences.

Our mission is to champion equality by creating personalized growth opportunities that help individuals with disabilities build independent and meaningful lives.

The Position

Futures School is seeking a highly organized, welcoming, and dependable Administrative Assistant to support the daily operations of the school.

Reporting to the Chief Administrator and working closely with the Director of Education and school leadership, this position serves as a central point of contact for students, families, staff, school districts, vendors, and community partners.

The ideal candidate is proactive, detail-oriented, comfortable managing multiple priorities, and committed to maintaining accurate and confidential information.

Key Responsibilities

Administrative & Leadership Support

• Manage calendars, appointments, meetings, conferences, and school events.
• Prepare correspondence, reports, agendas, presentations, and meeting materials.
• Attend designated meetings, document action items, and assist with follow-up.
• Support newsletters, employee orientation, compliance activities, and special projects.

Front Office & School Operations

• Maintain a welcoming and professional front office.
• Greet visitors and respond to telephone, email, and routine inquiries.
• Coordinate visitor, student, and staff check-in/check-out procedures.
• Maintain the school calendar and communicate schedule changes.
• Monitor supplies, process orders, receive deliveries, and coordinate office needs.

Student Records & Compliance

• Maintain accurate student attendance and assist with family follow-up.
• Enter and maintain student and school data.
• Organize confidential electronic and paper student records.
• Prepare documentation for annual reviews, parent conferences, and other meetings.
• Support documentation required by school districts, state agencies, and Futures School.
• Identify missing or incomplete documentation and notify the appropriate supervisor.

Staff & Community Support

• Track faculty and staff absences and assist with coverage communications.
• Support field trips, community activities, family programs, graduation, and school events.
• Prepare and distribute approved communications to families, staff, districts, and community partners.

Purchasing & Financial Support

• Prepare approved purchase requests and supply orders.
• Maintain purchasing, invoice, expense, and reimbursement records.
• Assist with expense reports and information needed for budget monitoring.
• Communicate with vendors regarding orders, deliveries, and invoices.

Qualifications

Required

• Bachelor's degree from an accredited college or university.
• Strong organizational, communication, customer-service, and time-management skills.
• Excellent attention to detail and recordkeeping abilities.
• Ability to manage multiple priorities and meet deadlines.
• Sound judgment and ability to maintain strict confidentiality.
• Ability to work independently while knowing when to seek supervisory guidance.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, Forms, and shared calendars.

Preferred

• Two or more years of administrative, school office, student services, or related experience.
• Experience in a school, special education, human-services, nonprofit, or regulated environment.
• Experience with student records, attendance, scheduling, purchasing, or compliance documentation.
• Experience working with adolescents, young adults, or individuals with disabilities.

Candidate Profile

We are looking for someone who is welcoming, highly organized, accurate, discreet, proactive, collaborative, and mission-driven. The successful candidate will understand that strong administrative systems help educators focus on what matters most‑student success.

Schedule, Compensation & Benefits

This is a full-time, non-exempt position following the Futures School calendar (220 workdays), including Extended School Year. Regular hours are Monday-Friday, 8:00 a.m.-4:00 p.m.

Compensation: $25.00-$28.00 per hour, based on relevant education and experience.

Eligible employees have access to medical, dental, and vision insurance; Flexible Spending Accounts; a 403(b) retirement plan with employer match up to 6% after one year; five paid sick days; and nine paid holidays.