School Admin & Records Coordinator

Futures Inc.; West Hartford (CT); Hybrid; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) retirement plan with employer

Five paid sick days

Nine paid holidays

Flexible Spending Accounts

Job summary

Futures School in West Hartford, CT is seeking an Administrative Assistant to support daily operations and serve as a central contact for students, families, staff, and districts. This full-time role emphasizes organization, confidentiality, and proactive coordination.

The ideal candidate will manage calendars, prepare materials, greet visitors, handle inquiries, and support purchasing, records, and budget-related tasks in a school setting.

Qualifications

• Bachelor's degree from an accredited college or university.
• Strong organizational, communication, customer-service, and time-management skills.
• Excellent attention to detail and recordkeeping abilities.
• Ability to manage multiple priorities and meet deadlines.
• Sound judgment and ability to maintain strict confidentiality.
• Ability to work independently while seeking supervisory guidance.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, Forms, and shared calendars.

Responsibilities

• Manage calendars, appointments, meetings, conferences, and school events.
• Prepare correspondence, reports, agendas, presentations, and meeting materials.
• Attend designated meetings, document action items, and assist with follow-up.
• Support newsletters, employee orientation, compliance activities, and special projects.
• Greet visitors and respond to telephone, email, and routine inquiries.
• Coordinate visitor, student, and staff check-in/check-out procedures.

Job description

Futures School in West Hartford, CT is seeking an Administrative Assistant to support daily operations and serve as a central contact for students, families, staff, and districts. This full-time role emphasizes organization, confidentiality, and proactive coordination.

The ideal candidate will manage calendars, prepare materials, greet visitors, handle inquiries, and support purchasing, records, and budget-related tasks in a school setting.