School Administrative Assistant - Flexible Hours & Growth

Southwest Foodservice Excellence, LLC; Ypsilanti Charter Township (MI); On-site; USD 21,000 - 30,000; Part time

Job summary

Southwest Foodservice Excellence, LLC is seeking an Administrative Assistant for the District Office in Ypsilanti, MI. The role supports daily office tasks, scheduling, and communications within a school district context.

The successful candidate will have a high school diploma or GED, 1–2 years related experience, and strong basic computer and phone skills, with a professional demeanor and flexible schedule.

Qualifications

• High School diploma, GED, or equivalent experience.
• 1-2 years related experience.
• Must have basic phone and computer skills (email, texting, etc.).
• Willingness to be open to learning and growing.
• Maturity of judgment and behavior.
• Maintains high standards for work areas and appearance.
• Maintains a positive attitude.
• The ability to work a flexible schedule is helpful.
• Must comply with any dress code requirements.
• Must be able to work nights, weekends, and some holidays.
• Attends work and shows up for a scheduled shift on time with satisfactory regularity.
• Presents self in a highly professional manner to others and understands that honesty and ethics are essential.
• Ability to communicate with co-workers and other departments with professionalism and respect.
• Maintains a professional relationship with all coworkers, vendor representatives, supervisors, managers, customers, and client representatives.

Responsibilities

• Performs activities such as photocopying, compiling records, filing, tabulating, posting information, and scheduling appointments.
• Writes types or enters information into computer to prepare correspondence.
• Prepare issues and send out receipts, bills, policies, invoices, statements, and checks.
• Maintains records, prepares forms, verifies information, and resolves routine problems.
• Conducts research when necessary.
• Operates various office machines.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Answers telephone, conveys messages and runs errands.
• May receive, count, and deposit cash, as needed.
• May include human resources functions (including benefit administration, personnel action forms, and payroll processing) for the unit as well as the district and region.
• Complies with all company safety and risk management policies and procedures.
• Reports all accidents and injuries promptly.
• Participates in regular safety meetings, safety training, and hazard assessments.
• Attends training programs (classroom and virtual) as designated.
• Serves as a lead unit clerk performing more advanced non-routine varied clerical duties by standard procedures.
• Multi-tasks performing activities such as photocopying, compiling records, filing, tabulating, posting information, and scheduling appointments.
• May perform general accounting and complete SFE financial reports according to SFE policy and procedures.
• May perform accounting and financial functions for multiple units.
• May perform other duties and responsibilities as assigned.

Skills

Phone skills

Computer skills

Willingness to learn

Professional communication

Maturity and judgment

Multi-tasking

Flexible schedule

Dress code adherence

Education

High School diploma or GED

Job description

Southwest Foodservice Excellence, LLC is seeking an Administrative Assistant for the District Office in Ypsilanti, MI. The role supports daily office tasks, scheduling, and communications within a school district context.

The successful candidate will have a high school diploma or GED, 1–2 years related experience, and strong basic computer and phone skills, with a professional demeanor and flexible schedule.