Lead Administrative Assistant

Boston Public Schools; Boston (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

Boston Public Schools seeks a Head Staff Assistant (Grade 28) for English High School in Boston, MA. Under general supervision, the role performs complex administrative work for a large unit, handling inquiries, preparing documents, and managing records and payroll as needed.

The ideal candidate has a high school diploma, at least two years of clerical experience, and proficiency with word processing, email, and databases. Strong communication and organizational skills are essential.

Qualifications

• Required: High school diploma or equivalency.
• Minimum two years clerical or secretarial experience.
• Proficient in word processing, email, and database programs.
• Successfully completed appropriate coursework.
• Good oral and written communication skills.
• Good organizational skills.

Responsibilities

• Responds to inquiries and requests for information.
• Uses current technology to prepare correspondence, reports, notices, and other documents.
• Performs complex administrative work for a large unit or department.
• May oversee scheduling for unit/department activities.
• Creates and maintains the unit's or department's databases.
• As needed, prepares payroll and requisitions.
• May supervise clerical staff.
• Performs related duties as requested by supervisor.

Skills

Clerical experience

Word processing

Email handling

Database programs

Oral & written communication

Organizational skills

Education

High school diploma or equivalency

Post secondary education (preferred)

Tools

Word processing software

Database software

Email platforms

Job description

Boston Public Schools seeks a Head Staff Assistant (Grade 28) for English High School in Boston, MA. Under general supervision, the role performs complex administrative work for a large unit, handling inquiries, preparing documents, and managing records and payroll as needed.

The ideal candidate has a high school diploma, at least two years of clerical experience, and proficiency with word processing, email, and databases. Strong communication and organizational skills are essential.