School Admin & Front Desk Specialist: Welcoming & Organized

Archdiocese of Omaha; Omaha (NE); On-site; USD 36,000 - 48,000; Full time

Job summary

Mercy High School in Omaha is seeking an administrative assistant to manage the administration office, greet visitors, answer phones, monitor doors, and support the Principal and Director of Finance. The role requires a calm, welcoming demeanor and attention to detail.

Responsibilities include attendance records, supplies ordering, school events support, and confidentiality. Proficiency in MS Word, Excel, Canva, and Google Docs is preferred; experience with SIS systems is a plus.

Qualifications

• Ability to manage multiple tasks and prioritize effectively.
• Excellent written and oral communication, interpersonal and analytical skills.
• Strong attention to detail and organizational abilities.
• Ability to develop innovative ideas and strategies.
• Proficiency in Microsoft Word, Excel, Canva and Google Docs/Forms/Sheets.

Responsibilities

• Reflect, articulate and promote the mission and identity of Mercy High School.
• Answer phones and greet visitors with welcoming hospitality.
• Monitor doors and manage visitor check-ins; maintain the message center.
• Maintain attendance records and manage letters, notices, and admissions.
• Assist with administration as directed for Principal and Director of Finance.
• Support school events, graduation, seating arrangements, and licenses tracking.

Skills

Task management

Written & oral comms

Attention to detail

Creative problem solving

MS Word/Excel/Canva/Google Docs

Education

High school diploma

Job description

Mercy High School in Omaha is seeking an administrative assistant to manage the administration office, greet visitors, answer phones, monitor doors, and support the Principal and Director of Finance. The role requires a calm, welcoming demeanor and attention to detail.

Responsibilities include attendance records, supplies ordering, school events support, and confidentiality. Proficiency in MS Word, Excel, Canva, and Google Docs is preferred; experience with SIS systems is a plus.