Administrative Assistant

Archdiocese of Omaha; Omaha (NE); On-site; USD 36,000 - 48,000; Full time

Job summary

Mercy High School in Omaha is seeking an administrative assistant to manage the administration office, greet visitors, answer phones, monitor doors, and support the Principal and Director of Finance. The role requires a calm, welcoming demeanor and attention to detail.

Responsibilities include attendance records, supplies ordering, school events support, and confidentiality. Proficiency in MS Word, Excel, Canva, and Google Docs is preferred; experience with SIS systems is a plus.

Qualifications

• Ability to manage multiple tasks and prioritize effectively.
• Excellent written and oral communication, interpersonal and analytical skills.
• Strong attention to detail and organizational abilities.
• Ability to develop innovative ideas and strategies.
• Proficiency in Microsoft Word, Excel, Canva and Google Docs/Forms/Sheets.

Responsibilities

• Reflect, articulate and promote the mission and identity of Mercy High School.
• Answer phones and greet visitors with welcoming hospitality.
• Monitor doors and manage visitor check-ins; maintain the message center.
• Maintain attendance records and manage letters, notices, and admissions.
• Assist with administration as directed for Principal and Director of Finance.
• Support school events, graduation, seating arrangements, and licenses tracking.

Skills

Task management

Written & oral comms

Attention to detail

Creative problem solving

MS Word/Excel/Canva/Google Docs

Education

High school diploma

Job description

Location

Name of Facility: Mercy High School
Address
1501 South 48 Street
Omaha, Nebraska
68106

Submitted By

Name: Mary Gibb
Email: [e-mail]

Description

Department: Administration
Reports to: Principal

Principal Duties and Responsibilities

This position is responsible for the efficient, effective functioning of the administration office. As the one responsible for the first impressions of the school, the administrative assistant must maintain a demeanor of calm cheerfulness that conveys a welcoming environment. Responsibilities include, but are not limited to, the following areas: telephone reception; monitoring of doors and keeping track of visitors; messages; attendance (records, admits, letters, etc.); office & school supply inventory and ordering; assists administration as directed with specific attention to the needs of the Principal and Director of Finance.

PRINCIPAL DUTIES & RESPONSIBILITIES

• Reflect, articulate, and promote the mission, vision and identity of Mercy.
• Maintains awareness of the school mission and the school calendar, responds to inquiries about the full scope of school events, etc., including sports and development activities.
• Answers the phones, greets visitors with kind hospitality and seeks appropriate responses for their questions.
• Supervises the message center to be sure supplies are in place. Uses work study students effectively to assist in this area.
• Assist principal with state and archdiocese reporting.
• Administers daily medications; assist with ill students.
• Knowledgeable with Facts/Student Information System (SIS) software.
• Works closely with copier/printer companies to ensure they work properly.
• Always maintain confidentiality.
• Assist with school events as needed.
• Assists with graduation, program & seating.
• Track teacher licenses; update spreadsheet.
• Assist with the Zoom Workplace phone system.
• Other duties as assigned.
• Reports to the Principal.

Requirements

Knowledge, Skills, and Abilities

• Ability to manage multiple tasks, develop and implement effective strategies, prioritize time management.
• Excellent written and oral communication, interpersonal and analytical skills.
• Attention to detail and ability to organize effectively.
• Ability to develop innovative & creative ideas & strategies.
• Proficiency in Microsoft Word, Excel, Canva & Google Docs/Forms/Sheets.

Education and Experience

High school graduate.
Previous administrative/clerical experience preferred.