Attendance Secretary - School Office (Full-Time)

Hale Middle; Omaha (NE); On-site; USD 23,000 - 33,000; Full time

Job summary

Omaha Public Schools Hale Middle in Omaha, NE, seeks an Attendance Secretary to manage daily attendance, parent communications, and front-desk services. The role involves updating district software, enrolling new students, and supporting athletic/activities staff.

The position is full-time, non-exempt, 202 days per year, with a starting wage of $20.56 per hour. Strong organization and bilingual abilities are valued, along with a professional, confidential approach.

Qualifications

• A High School Diploma or GED equivalent is required.
• Previous experience working in an office setting is preferred.
• Previous experience working in a public school setting is preferred.
• Proficient PC computer knowledge is required.
• Demonstrate proficiency of the English language to read and communicate with others.
• Demonstrate proficiency of the Spanish language to read and communicate with others is preferred.
• Knowledge of District computer software preferred.
• Ability and patience to work with students and parents.
• Demonstrate proficiency in the ability to take initiative and work independently.
• Excellent organizational skills.
• Demonstrate a positive attendance record and prior work history.
• Excellent oral and written communication skills.
• Displays a significant degree of professionalism and confidentiality.
• Knowledge of OPS’s mission, purpose, goals and the role of every employee in achieving each of them.

Responsibilities

• Responds to walk in, telephone, doorbell, and intercom customer services needs in a timely, positive, and responsive way.
• Updates student records and attendance in District software systems.
• Maintains attendance records for field trips.
• Enrolls new students in District software systems.
• Responds to and processes attendance records and requests.
• Prepares and sends Referral of Absence Behavior (RAB) and GED letters.
• Maintains Student Information Packet (SIP) and Handbook cards.
• Works with office staff to distribute student, parent, and staff communications.
• Completes copy requests for teachers and administrators as needed.
• Uses intra-school communication systems including radio, intercom, various alarms, paging, etc. as required.
• Uses mail merge function to create labels, certificates, mailings, and files regularly.
• Monitors and directs the work of student office aides.
• Follows oral and written directions accurately.
• Serves as a backup for other office staff as needed.
• Provides administrative and clerical support to the Athletic/Activities Director.
• Assists the Athletic/Activities Director with additional athletics and activities responsibilities as assigned.
• Additional Duties: Performs other related tasks as assigned by the principal or other administrative staff as designated by the Superintendent.

Skills

Office experience

Proficient PC computer knowledge

Spanish language (preferred)

English language proficiency

Education

High School Diploma or GED

Tools

District software

Job description

Omaha Public Schools Hale Middle in Omaha, NE, seeks an Attendance Secretary to manage daily attendance, parent communications, and front-desk services. The role involves updating district software, enrolling new students, and supporting athletic/activities staff.

The position is full-time, non-exempt, 202 days per year, with a starting wage of $20.56 per hour. Strong organization and bilingual abilities are valued, along with a professional, confidential approach.