Admin Assistant to Principal (26-27)

Waller Independent School District; Cypress (TX); On-site; USD 26,000 - 35,000; Full time

Job summary

Waller Independent School District McReavy Elementary in Cypress, Texas is hiring an Administrative Assistant to the Principal. The role supports the middle school office with clerical tasks, attendance logs, scheduling, and records management.

The position is nonexempt, with pay range $18.60-$25.32 per hour and a 7.5 hour workday across about 215 work days per year. The ideal candidate has a high school diploma or GED and 1–3 years of secretarial experience in education, proficient keyboarding,

Qualifications

• High school diploma or GED required.
• 1–3 years of secretarial experience, preferably in public education.
• Proficient keyboarding and file maintenance; able to manage records and use software for spreadsheets/databases/word processing.
• Knowledge of basic accounting principles and strong organizational skills.

Responsibilities

• Prepare campus communications, forms, reports, and payment authorizations per district standards.
• Maintain attendance logs and substitute records; process time records and leave requests.
• Manage school calendar and file all required reports and student records.
• Handle reception and phone duties; assist students, staff, and parents; schedule principal's meetings.
• Assist with budgeting, purchasing, inventory, and supplies; ensure confidentiality and safety procedures.

Skills

Keyboarding

File maintenance

Spreadsheets

Databases

Word processing

Record keeping

Basic accounting

Follow instructions

Multitasking

Organization

Communication

Interpersonal skills

Education

High school diploma or GED

Tools

MS Office

Job description

Starting Date: Immediately

Job Description

Job Title: Admin Assistant to Principal

Wage/Hour Status: Nonexempt

Reports to: Principal

Pay Grade: CP5

Dept./School: Assigned Campus

Annual Work Days: 215

Salary / Work Days:

Hourly pay range minimum is $18.60; pay based upon experience; will work 7.5 hours daily, normally work215 days annually

Primary Purpose: Ensure efficient operation of middle school administrative office and provide clerical services for school’s administrative staff.

Qualifications:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills

Experience:

• One to three years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
• Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to the central office according to established procedures and deadlines.
• Maintain a school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain a calendar for the principal.

Accounting and Inventory

• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.

Other

• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities: Monitor the work of campus secretaries and clerical aides.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Position Type: Full-Time
Salary: $18.60 to $25.32 Per Hour

Admin Assistant to Principal (26-27)

Waller Independent School District McReavy Elementary - Cypress, Texas

Job Details

Job ID: 5986433
Application Deadline: Posted until filled
Posted: Nov 09, 2026 6:00 AM (UTC)