School Admin Assistant: Data, Payroll & Records

DISTRICT; Passaic (NJ); On-site; USD 49,000 - 60,000; Full time

Job summary

Passaic Board of Education is seeking an Administrative Assistant (Schools) to support the Principal and school office from a twelve-month term. The role requires high school diploma, two years of secretarial experience, and strong organizational skills.

Responsibilities include maintaining confidential records, handling communications, payroll data, scheduling, and basic bookkeeping, with salary around $54,260 per contract and standard fringe benefits.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of secretarial work experience.
• Proficient keyboarding, bookkeeping, filing, and data entry.
• Familiar with office software, English grammar, and budgeting procedures.
• Excellent communication and organizational skills; ability to work with staff, students and parents.
• Background check and U.S. citizenship or legal status required.

Responsibilities

• Maintain high standards and confidentiality in all tasks.
• Organize an efficient office serving administration, faculty, students and parents.
• Handle mail, correspondence, word processing, and proofreading.
• Type, reproduce, and distribute notices to staff, students, and parents.
• Maintain attendance data and payroll coordination.
• Maintain calendars, data filing systems, and confidential records.
• Assist Principal with data collection, reports, and graphics.
• Schedule appointments and manage intercom announcements.
• Handle financial records and basic purchasing tasks.
• Prepare monthly and year-end reports; ensure proper documents.

Skills

Secretarial experience

Keyboarding

Bookkeeping

Office software

Communication

Confidentiality

Education

High School diploma or equivalent

Tools

Word processing

Data management

Spreadsheet software

Job description

Passaic Board of Education is seeking an Administrative Assistant (Schools) to support the Principal and school office from a twelve-month term. The role requires high school diploma, two years of secretarial experience, and strong organizational skills.

Responsibilities include maintaining confidential records, handling communications, payroll data, scheduling, and basic bookkeeping, with salary around $54,260 per contract and standard fringe benefits.