CONFIDENTIAL ADMINISTRATIVE ASSISTANT TO THE BUSINESS ADMINISTRATOR/BOARD SECRETARY

; Vocational Schools; Wayne (NJ); On-site; USD 61,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Prescription保险

Personal and Sick Days

Paid Holidays

Job summary

Passaic County Technical-Vocational Schools seeks a Confidential Administrative Assistant to the Business Administrator/Board Secretary for the 2026-2027 school year. The role is 12-month and requires handling confidential district matters with initiative and discretion.

The candidate will manage requisitions, purchase orders, archiving, and cloud-based systems, while maintaining professional communication with staff, students, and the community.

Qualifications

• High school diploma or equivalent required.
• Familiar with program or office procedures.
• Ability to exercise a high degree of confidentiality, initiative and independent judgment in office matters.
• Minimum five years of increasingly responsible administrative experience (preferably in a school system).
• Proficient with Microsoft Office Applications: Word, Excel, PowerPoint and SharePoint.
• Experience creating requisitions, purchase orders and archiving documents.
• Cloud-based management systems experience.
• Experience with CSI Smarts Budgetary and Personnel Software.
• Demonstrate integrity and good character.
• Interpersonal skills to relate well with students, staff, administration, parents, and community.
• Effective English communication in writing and speech.
• Alternatives to qualifications may be acceptable.

Responsibilities

• Assist Business Administrator/Board Secretary with confidential tasks.
• Support district operations and board communications.
• Maintain records and support procurement processes.

Skills

Confidentiality

Independent judgment

Initiative

English communication

Interpersonal skills

Organization

Office procedures

Education

High school diploma or equivalent

Tools

Word

Excel

PowerPoint

SharePoint

Job description

CONFIDENTIAL ADMINISTRATIVE ASSISTANT TO THE BUSINESS ADMINISTRATOR/BOARD SECRETARY JobID: 3313

• Date Posted:
  10/15/2026
  
• Location:
  Passaic County Technical-Vocational Schools
  
• Date Available:
  2026/2027 SY
  
• Closing Date:
  10/25/2026
  

2026-2027 SCHOOL YEAR

POSITION: Confidential Administrative Assistant to the Business Administrator/Board Secretary

QUALIFICATIONS:

1. 1. High school diploma or its equivalent
2. 2. Must be thoroughly familiar with program or office procedures
3. 3. Ability to exercise a high degree of confidentiality, initiative and independent judgment in respective office matters as well as district issues
4. 4. Minimum of five (5) years of increasingly responsible administrative experience (preferably in a school system) including the exercise of independent judgment or any combination of training and experience that could likely provide the desired knowledge and abilities
5. 5. Proficient with Microsoft Office Applications: Word, Excel, PowerPoint and SharePoint.
6. 6. Experience in creating and submitting requisitions, purchase orders and archiving documents.
7. 7. Experience in cloud=based management systems.
8. 8. Experience with CSI Smarts Budgetary and Personnel Software.
9. 9. Have excellent integrity and demonstrate good moral character
10. 10. Exhibits a personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community
11. 11. Demonstrate ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary
12. 12. Such alternatives to the above qualifications as the Board may deem acceptable and appropriate

SALARY: Starting at $68,000
12-month position

BENEFITS:

• Medical, Dental, Prescription Insurance
• Personal and Sick Days
• Paid Holidays