Administrative Assistant (Schools) - 9300

DISTRICT; Passaic (NJ); On-site; USD 49,000 - 60,000; Full time

Job summary

Passaic Board of Education is seeking an Administrative Assistant (Schools) to support the Principal and school office from a twelve-month term. The role requires high school diploma, two years of secretarial experience, and strong organizational skills.

Responsibilities include maintaining confidential records, handling communications, payroll data, scheduling, and basic bookkeeping, with salary around $54,260 per contract and standard fringe benefits.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of secretarial work experience.
• Proficient keyboarding, bookkeeping, filing, and data entry.
• Familiar with office software, English grammar, and budgeting procedures.
• Excellent communication and organizational skills; ability to work with staff, students and parents.
• Background check and U.S. citizenship or legal status required.

Responsibilities

• Maintain high standards and confidentiality in all tasks.
• Organize an efficient office serving administration, faculty, students and parents.
• Handle mail, correspondence, word processing, and proofreading.
• Type, reproduce, and distribute notices to staff, students, and parents.
• Maintain attendance data and payroll coordination.
• Maintain calendars, data filing systems, and confidential records.
• Assist Principal with data collection, reports, and graphics.
• Schedule appointments and manage intercom announcements.
• Handle financial records and basic purchasing tasks.
• Prepare monthly and year-end reports; ensure proper documents.

Skills

Secretarial experience

Keyboarding

Bookkeeping

Office software

Communication

Confidentiality

Education

High School diploma or equivalent

Tools

Word processing

Data management

Spreadsheet software

Job description

Job Description

Exhibit 6

PASSAIC BOARD OF EDUCATION

JOB DESCRIPTION

• At least a high school diploma or equivalent.
• At least two (2) years of secretarial work experience.
• Demonstrate excellent keyboarding skills, general bookkeeping skills, organizational and filing skills, and the ability to use computers and other electronic equipment for word processing, data management, information retrieval, visual presentation, and telecommunications.
• Knowledge of modern office practices, procedures and equipment; computer programs; Business English, spelling, grammar, and arithmetic; letter and report writing and proof reading; filing systems; proper receptionist and telephone etiquette and techniques; and budgeting procedures.
• Excellent communication, collaboration, organization, and outreach skills.
• Required criminal history background check and proof of U.S. citizenship or legal registered alien status.

PERFORMANCE RESPONSIBILITIES:

• Establish and promote high standards and expectations for excellent performance.
• Hold confidential, all aspects of the job designated confidential.
• Perform tasks of varied nature, requiring a thorough knowledge of the rules and regulations of the schools and school system.
• Organize and maintain an efficient and well-organized office that handles a variety of tasks for the administration, faculty, students and parents.
• Distribute mail and handle correspondence of the office, responding to routine requests for information, transcribing, word processing and proofing letters and responses.
• Type, reproduce, and distribute notices to staff, students and parents.
• Ensure all communications from the office meet proper written and oral English standards.
• Greet visitors and answer telephone calls in a pleasant and efficient manner and communicate effectively in routine, sensitive, and confidential matters.
• Register new students, secure appropriate student records, maintain confidential student records, and transfer records for students moving to other schools.
• Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other required information. Prepare attendance reports and coordinate payroll data.
• Maintain a current school calendar of events and use of facilities.
• Maintain efficient and well organized electronic and paper data collection and filing systems, including confidential student and personnel files.
• Assist the Principal or designee in the preparation of reports and documents by gathering and organizing data, performing research, creating graphics and displays, using word processing, and data management.
• Arrange appointments and maintain a schedule.
• Make announcement and operate the school intercom systems.
• Prepare agendas and materials, and handle follow-up activities.
• Maintain financial records for the accounts and budgets assigned to the office, preparing and monitoring purchasing tasks, and performing other bookkeeping tasks.
• Obtain and maintain copies of all necessary and required documents, records and forms.
• Create forms, compile and organize data and information necessary for the efficient operation of the office, the completion of required district and State data collections, and the completion of the Principal’s responsibilities. Complete all required monthly and year end reports in a timely fashion.
• Order and maintain office supplies and provide for the maintenance and repair of equipment.
• Work cooperatively with the staff in other offices with the completion of projects or emergencies.
• Demonstrate willingness to assist other secretarial staff as needed and/or requested.
• Participate in staff meetings and serve, as appropriate, on staff committees.
• Continue to grow professionally through collaboration with colleagues and professional growth experiences.
• Protect confidentiality of records and use discretion in sharing such information within legal confines.
• Display ethical and professional behavior in working with everyone who communicates or is associated with the office. Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, accepting responsibility and an effective work ethic.
• Adhere to New Jersey school law, State Board of Education rules and regulations, Board of Education policies and regulations, and contractual obligations.
• Perform all other duties as required by law, code, or Board policy.
• Perform such other tasks and assume such other responsibilities as the administrator or supervisor may assign from time to time and not otherwise prohibited by law or regulation.

TERMS OF EMPLOYMENT:

• Twelve (12) months.
• Contract terms, salary, and benefits as established by the collective bargaining agreement.
• Conditions established by laws and codes of New Jersey; and policies, rules, and regulations established by the Passaic Board of Education.

EVALUATION: Evaluated by Principal

Administrative Assistant (Schools) - 9300

Passaic Board of Education DISTRICT - PASSAIC, New Jersey Open in Google Maps

This job is also posted in Passaic Board of Education

Job Details

Job ID: 5968664

Application Deadline: Nov 05, 2026 11:59 PM (Eastern Standard Time)

Posted: Oct 22, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Exhibit 6

PASSAIC BOARD OF EDUCATION

Passaic, New Jersey

JOB DESCRIPTION

TITLE: Administrative Assistant (Schools) QUALIFICATIONS:

• At least a high school diploma or equivalent.
• At least two (2) years of secretarial work experience.
• Demonstrate excellent keyboarding skills, general bookkeeping skills, organizational and filing skills, and the ability to use computers and other electronic equipment for word processing, data management, information retrieval, visual presentation, and telecommunications.
• Knowledge of modern office practices, procedures and equipment; computer programs; Business English, spelling, grammar, and arithmetic; letter and report writing and proof reading; filing systems; proper receptionist and telephone etiquette and techniques; and budgeting procedures.
• Excellent communication, collaboration, organization, and outreach skills.
• Required criminal history background check and proof of U.S. citizenship or legal registered alien status.

REPOS TO: Principal

PERFORMANCE RESPONSIBILITIES:

• Establish and promote high standards and expectations for excellent performance.
• Hold confidential, all aspects of the job designated confidential.
• Perform tasks of varied nature, requiring a thorough knowledge of the rules and regulations of the schools and school system.
• Organize and maintain an efficient and well-organized office that handles a variety of tasks for the administration, faculty, students and parents.
• Distribute mail and handle correspondence of the office, responding to routine requests for information, transcribing, word processing and proofing letters and responses.
• Type, reproduce, and distribute notices to staff, students and parents.
• Ensure all communications from the office meet proper written and oral English standards.
• Greet visitors and answer telephone calls in a pleasant and efficient manner and communicate effectively in routine, sensitive, and confidential matters.
• Register new students, secure appropriate student records, maintain confidential student records, and transfer records for students moving to other schools.
• Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other required information. Prepare attendance reports and coordinate payroll data.
• Maintain a current school calendar of events and use of facilities.
• Maintain efficient and well organized electronic and paper data collection and filing systems, including confidential student and personnel files.
• Assist the Principal or designee in the preparation of reports and documents by gathering and organizing data, performing research, creating graphics and displays, using word processing, and data management.
• Arrange appointments and maintain a schedule.
• Make announcement and operate the school intercom systems.
• Prepare agendas and materials, and handle follow-up activities.
• Maintain financial records for the accounts and budgets assigned to the office, preparing and monitoring purchasing tasks, and performing other bookkeeping tasks.
• Obtain and maintain copies of all necessary and required documents, records and forms.
• Create forms, compile and organize data and information necessary for the efficient operation of the office, the completion of required district and State data collections, and the completion of the Principal’s responsibilities. Complete all required monthly and year end reports in a timely fashion.
• Order and maintain office supplies and provide for the maintenance and repair of equipment.
• Work cooperatively with the staff in other offices with the completion of projects or emergencies.
• Demonstrate willingness to assist other secretarial staff as needed and/or requested.
• Participate in staff meetings and serve, as appropriate, on staff committees.
• Continue to grow professionally through collaboration with colleagues and professional growth experiences.
• Protect confidentiality of records and use discretion in sharing such information within legal confines.
• Display ethical and professional behavior in working with everyone who communicates or is associated with the office. Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, accepting responsibility and an effective work ethic.
• Adhere to New Jersey school law, State Board of Education rules and regulations, Board of Education policies and regulations, and contractual obligations.
• Perform all other duties as required by law, code, or Board policy.
• Perform such other tasks and assume such other responsibilities as the administrator or supervisor may assign from time to time and not otherwise prohibited by law or regulation.

TERMS OF EMPLOYMENT:

• Twelve (12) months.
• Contract terms, salary, and benefits as established by the collective bargaining agreement.
• Conditions established by laws and codes of New Jersey; and policies, rules, and regulations established by the Passaic Board of Education.
• Tenurable.

EVALUATION: Evaluated by Principal

Position Type: Full-Time

Salary: $54,260 to $54,260 Per Contract

Support Staff > Administrative Assistant

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required