Scheduling Coordinator Surgical Services (Per Diem, Days)

Nicklaus Children's Health System; Miami (FL); On-site; USD 36,000 - 60,000; Full time

Job summary

Nicklaus Children's Health System is seeking a Scheduling Coordinator to ensure timely scheduling of surgical/procedural cases and to coordinate efforts across impacted departments while optimizing resource use.

The role involves inputting case information into Surginet, coordinating across departments to maximize block utilization, and delivering daily schedules to physician offices and OR management. Strong MS Office and medical terminology knowledge are preferred.

Qualifications

• 1-3 years experience in an office setting.
• Associates Degree preferred.
• Intermediate proficiency in MS Word, PowerPoint, Excel.
• Knowledge of medical terminology.
• Ability to learn appropriate software applications.

Responsibilities

• Inputs surgical/procedure/patient case information into Surginet appointment book.
• Coordinates surgical/procedural schedules across departments to maximize block utilization.
• Provides daily preliminary and final printed schedules to physician offices and departments.
• Collaborates with credentialed surgeons and offices to schedule non-block cases into open times.
• Manages block schedules (releases, block dates in Compass).
• Serves as subject matter expert on scheduling coordination for all surgical service areas.
• Provides education on proper scheduling practices to after-hours scheduling staff.
• Coordinates regular meetings with physician offices to improve scheduling process.
• Assists surgical services managers with UKG edits as needed.
• Runs daily, weekly, monthly, quarterly and yearly reports as assigned.

Skills

Scheduling experience

Office environment experience

Education

Associates Degree preferred

Tools

Microsoft Word

PowerPoint

Excel

Job description

Job Summary

Responsible for the timely and efficient scheduling of surgical/procedural cases and the coordination of efforts by all impacted departments while providing the most efficient use of related resources.

Job Specific Duties

• Accurately inputs surgical/procedure/patient case information into Surginet appointment book.
• Coordinates surgical/procedural patient schedules of all areas to maximize efficient use of available time and maximize block schedule utilization.
• Provides daily preliminary and final printed schedule to all parties (physician offices, OR Management, Anesthesia, SPD, PACU, SDS, MPS) to ensure coordination of efforts across departments.
• Collaborates with all credentialed surgeons and offices to efficiently schedule non-block cases into open times.
• Manages block schedules (releases, block dates in Compass).
• Serves as subject matter expert on the coordination of scheduling for all surgical service areas.
• Provides education on proper scheduling practices to all surgical service area staff assigned to after-hours scheduling.
• Coordinates regular meetings with physician offices to collaborate on scheduling process improvements.
• Assists surgical services managers with UKG edits as needed.
• Runs daily, weekly, monthly, quarterly and yearly reports as assigned.

Minimum Job Requirements

• 1-3 years experience in an office setting

Knowledge, Skills, and Abilities

• Associates Degree preferred
• Intermediate level of proficiency in Microsoft Word, PowerPoint, Excel and other Windows applications
• 1-3 years of Medical, hospital, or physician office scheduling experience highly preferred
• In depth knowledge of medical terminology
• Basic knowledge and use of computer and printers and/or the ability to learn appropriate software applications
• Knowledge of computer entry and word processing

Job: Clerical/Administrative

Department: OR ADMINISTRATION-2100-760950

Job Status: Professional