Operating Room Systems Coordinator (Full Time, Days)

Nicklaus Children's Health System; Miami (FL); On-site; USD 65,000 - 105,000; Full time

Job summary

Nicklaus Children's Health System seeks an experienced professional to apply systems analysis principles in coordinating the development of automated programs and projects within the OR administrative area. You will support planning and implementation of healthcare information systems, including data management, scheduling, and reporting.

Responsibilities include creating throughput reports, revising surgical block schedules, onboarding new surgeon practices in EMR, and driving process

Qualifications

• Expertise in report writing and Business Objects reporting.
• Knowledge of EMR systems and medical terminology.
• Strong communication skills and ability to maintain confidentiality.

Responsibilities

• Create throughput operational reports (turnover, first case starts, same day cancellations).
• Revise block schedules for all surgical areas.
• Onboard new surgeon practices with booking in EMR and provide operational support.
• Collaborate with credentialed surgeons/offices to schedule non-block cases in open times.
• Coordinate meetings with physician offices to improve scheduling processes.
• Communicate project status and trends via reports and presentations to evaluate system approaches.
• Drive continuous process improvement and Lean methodology across IT systems.
• Enhance and maintain current systems; SME for OR applications.
• Work with OR leadership and supply chain on Vendormate management in surgical services.
• Assist Surgical Services Leadership Team with administrative duties.

Skills

Report writing

EMR knowledge

Medical terminology

Communication

Confidentiality

Calm under pressure

Education

Associate's Degree in Business, Healthcare, or related field

Tools

Cerner

Business Objects

Job description

Job Summary

Responsible for applying systems analysis principles in coordinating the development of specific automated programs and projects. Supports the planning and implementation of healthcare information systems as it applies to the department(s), which includes the development and revision of comprehensive data management systems, inventory, materials management, preference cards, tissue tracking, and report writing.

Job Specific Duties

• Creates throughput operational reports as needed (including but not limited to: turnover, first case starts, and same day cancelations).


• Revises block schedules for all surgical areas.


• Responsible for onboarding of new surgeon practices with booking in EMR and any other operational support.


• Collaborates with all credentialed surgeons and offices to efficiently schedule non-block cases into open times.


• Coordinates meetings with physician offices to collaborate on scheduling process improvements.


• Communicates project status and trends through effective reports/formats via formal and informal discussion/presentations that support the evaluation of system approaches.


• Accountable for continuous process improvement and Lean methodology with all IT systems.


• Enhances and maintains current systems, applications, and serves as the subject matter expert for all applications utilized by the Operating Room.


• Works with OR leadership and supply chain with Vendormate management in surgical services.


• Assists Surgical Services Leadership Team with administrative duties as needed.

Qualifications

Minimum Job Requirements

• Associate's Degree in Business, Healthcare, or related field


• Prior experience with Information systems (e.g. troubleshooting in Cerner, Business Objects, etc.)


• Medical, hospital, or physician office scheduling experience


• Prior experience in healthcare setting

Knowledge, Skills, and Abilities

• Expertise in report writing; Business Objects reporting experience preferred.


• Knowledge of EMR.


• In depth knowledge of medical terminology.


• Basic knowledge and use of computer and printers and/or the ability to learn appropriate software applications.


• Knowledge of Microsoft Office.


• Ability to communicate verbally and in writing.


• Able to maintain confidentiality of sensitive information.


• Ability to remain calm under stressful situations.

Job: Clerical/Administrative

Department: OR ADMINISTRATION-2100-760950

Job Status: Professional