Scheduling Coordinator

TransPerfect Legal; New York (NY); Hybrid; USD 36,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401k matching

Child-care provider memberships

Other TransPerks

Birthday off

Job summary

TransPerfect Legal is seeking a Scheduling Coordinator to manage daily calendars, book depositions and meetings, and coordinate with clients, vendors, and sales teams. The role involves documenting assignments in databases and ensuring smooth communication across departments in a multidisciplinary legal services environment.

The position is hybrid and located in multiple US locations, with growth opportunities across the TransPerfect Legal family.

Qualifications

• Bachelor’s degree or equivalent is required.
• Strong multitasking and organizational abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Schedule depositions, arbitrations, meetings in internal systems.
• Confirm next day’s calendar with clients and vendors.
• Staff proceedings with applicable independent personnel.
• Answer client emails regarding scheduling.
• Support sales with scheduling processes and correspondence.
• Answer office phones as needed.
• Document key information in job folders for each assignment.
• Proactively source new vendors for future assignments.
• Complete other tasks as assigned by manager.

Skills

Multi-tasking

Organization

Attention to detail

Communication skills

Working under pressure

After-hours responses

Education

Bachelor’s degree or equivalent

Job description

Job description

Who We Are:

TransPerfect Legal (TL) empowers legal professionals to leverage AI, analytics, and multi-language technology across e-discovery, forensic consulting, due diligence, privacy, managed review, and staffing projects. TL delivers software and service solutions to every Am Law 200 and Global 100 firm, and the majority of Fortune 500 corporate legal departments.

TransPerfect Legal is a division part of the family of companies that form TransPerfect.

What You Will Be Doing:

Scheduling Coordinators are responsible for maintaining a day to day calendar of all client scheduled events, staffing them with the appropriate vendor personnel, and liaising this information between sales, clients, and the vendors. Additionally, they are required to accurately set up the assignments and documentation in various databases in order for it to be followed correctly throughout the life of the assignment internally.

• Schedule depositions, arbitrations, meetings…etc in our internal database
• Confirm the next day’s calendar with all clients / vendors
• Staff those proceedings with applicable independent personnel
• Answer client emails in regards to scheduling
• Assist in educating sales on the scheduling process, and handling correspondence for sales when necessary
• Answer the office phones as needed
• Document key information in job folders for each assignment in regards to client requests, production needs, and billing
• Proactively source new vendors for future assignments
• Complete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor

Where Your Career Is Going:

At TransPerfect, there are a lot of growth opportunities. The successful candidate will be ambitious and motivated with the ability to learn quickly. If you’re ready to join a growing company and jumpstart your career, we want to hear from you!All departments offer career growth and development that can combine your skills, interest and experience. We encourage our employees to have a continuous dialogue with management about growth opportunities throughout your tenure with the company.

End your job search and find your career at TransPerfect #careersNOTjobs.

Why TransPerfect:

For more than 25 years, we have honed a culture where all kinds of ideas are shared and new ventures are not only welcomed, but also encouraged. In this fast-paced environment, employees are intellectually stimulated so they can grow alongside the organization. From Intern to President, we believe that every single employee should have a voice and contribute to the amazing services we offer our clients.

• medical, dental, and vision insurance
• 401k matching
• membership to child-care providers
• other TransPerks
• You even get your birthday off because let's face it, we're stoked that you were born.

TransPerfect provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law

For more information on the TransPerfect Family of Companies, please visit our website at www.transperfect.com

Job requirements

Who We Are Looking For:

Required Skills and Qualifications:

• Minimum Bachelor’s degree or its equivalent
• Multi-tasking capabilities
• Capable of staying organized throughout the day
• Strong attention to detail
• Excellent and confident communication skills, both written and oral
• Ability to work well under pressure while maintaining professionalism
• Occasionally handle after hours/weekend email responses

Desired Skills and Experience:

• Relevant industry or like-minded office experience
• Previous challenging / high demand role
• Knowledge of legal terminology / court reporting industry

Hybrid

• New York City, New York, United States
• Philadelphia, Pennsylvania, United States
• Princeton, New Jersey, United States
• +2 more

Legal

Full-time, Permanent