Scheduling Coordinator

Baptist Health System, Inc.; Louisville (KY); On-site; USD 32,000 - 46,000; Full time

Job summary

Baptist Health Medical Group in Louisville is seeking a Scheduling Coordinator for the OBGYN clinic on Breckenridge Lane. This is a full-time, first shift role that schedules in-office visits, tests, and procedures across hospital and external facilities.

Strong organization and communication are essential to coordinate with multiple departments, maintain records, and ensure timely insurance authorizations.

Qualifications

• High School diploma or equivalent preferred.
• 1–3 years clerical experience in a physician office preferred.
• Computer knowledge such as Medical Office and Scheduling Applications preferred.

Responsibilities

• Make appointments for patients in office and on the phone for doctors, testing, and procedures.
• Coordinate with Nurse navigation, Geneticists, Oncology, Surgery scheduling, Plastic Surgery and Radiology.
• Update medical records accordingly.
• Communicate clearly about surgical scheduling and stay organized.
• Daily scanning of patient records into OnBase and obtain insurance authorization.

Skills

Scheduling

Medical Office Software

Communication

Education

High School Diploma or equivalent

1-3 years clerical experience

Tools

OnBase

Scheduling Applications

Job description

Summary

Job Description:

Baptist Health Medical Group

Scheduling Coordinator

OBGYN

Breckenridge Lane area

Full time/First shift

Principal Duties and Responsibilities

The following is a summary of the major functions of this individual’s job. The Scheduling Coordinator may perform other duties, both major and minor, which are not mentioned below, and specific functions may change from time to time.

• Make appointments for patients in office and on the phone to see the doctors, testing and to schedule procedures in the hospital and at other facilities. Combined cases are scheduled at the same time of tumor removal with plastic surgeon.

• Works closely with other departments in the hospital including but not limited to Nurse navigation, Geneticists, Oncology, Surgery scheduling, Plastic Surgery and Radiology.

• Updates medical record accordingly.

• Clear and concise communication regarding surgical scheduling is very important- organizational skill is key.

• Perform other general office assignments.

• Daily scanning of patient records into OnBase

• Obtain appropriate authorization through the patient’s insurance company.

Minimum Education, Training and Experience Required

• High School diploma or equivalent preferred.

• One to three years clerical experience in a physician office preferred.

• Computer knowledge such as Medical Office and Scheduling Applications preferred.

Scheduling Coordinator, Coordinator, Scheduler, Clinic

Baptist Health is an Equal Employment Opportunity employer.