Scheduling Coordinator

Randstad USA; Irvine (CA); Remote; Full time

Job summary

A leading company is seeking a Scheduling Coordinator to manage calendars, travel, and expenses for Senior Managers. This 100% remote position offers a contract duration of 12 months with potential for extension. Ideal candidates will have high-volume calendar management experience and strong organizational skills. Responsibilities include scheduling meetings, booking travel, and managing expenses. Interested applicants should send their resume for immediate consideration.

Benefits

Health Insurance

401K Contributions

Incentive Programs

Recognition Programs

Qualifications

• High-volume calendar management experience for leadership.
• Experience with scheduling meetings for stakeholders.

Responsibilities

• Create and manage meetings for supported senior managers.
• Book and manage travel arrangements through SAP Concur.
• Prepare and manage expense filings through SAP Concur.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Detail-Oriented

Education

High School

Tools

Outlook365

SAP Concur

Job description

job summary:

We are hiring a Scheduling Coordinator to help ensure the successful execution of calendars, travel, and expense management, providing support to select Senior Managers.

Title

Scheduling Coordinator

Location

100% Remote

Shift

Monday-Friday, 8 AM - 5 PM PT (9 AM - 6 PM MST / 10 AM - 7 PM CST / 11 AM - 8 PM EST)

Duration

12 months, with the potential to extend indefinitely

Application

For immediate review and consideration, please send your resume to [e-mail]

Additional Details

• Location: Irvine, California
• Job Type: Contract
• Salary: $22 - $23 per hour
• Work Hours: 8 AM to 5 PM
• Education: High School

Responsibilities

1. Calendaring:
   • Create and manage meetings for supported senior managers
   • Respond to meeting requests
   • Send/respond to meeting polls
   • Reserve rooms
   • Coordinate on-site food and beverages
   • Handle and resolve calendar & scheduling conflicts
   • Process external visitor requests
   • Provide visitors with 'Guest Wi-Fi' procedures/information
   • Coordinate visitor arrival with local admin
   • Identify and resolve problems as per documented procedures
2. Travel:
   • Book and manage travel arrangements through SAP Concur software
3. Expense:
   • Prepare and manage expense filings through SAP Concur software

Qualifications

• High-volume calendar management experience, scheduling meetings for leadership or stakeholders
• Experience with Outlook365 and Concur

Skills

• Excellent organizational and communication skills
• Proactive communication and problem-solving abilities
• Detail-oriented with the ability to manage routine administrative tasks reliably
• Ability to engage positively with stakeholders and deliver exceptional customer service

Equal Opportunity Statement

We are an equal opportunity employer. We welcome applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, protected veteran status, or any other legally protected group. If you require reasonable accommodations during the application or interview process, please contact [e-mail].

Pay will be based on factors including education, experience, location, job duties, certifications, etc. We offer a comprehensive benefits package, including health insurance, incentive and recognition programs, and 401K contributions (eligibility applies).

This posting remains open for thirty (30) days.

Note: It is unlawful in Massachusetts to require or administer lie detector tests as a condition of employment. Similar considerations apply in San Francisco and Los Angeles County regarding criminal histories, in accordance with local ordinances.