Scheduling Clerk - Full Time

Watson Clinic LLP; Lakeland (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Watson Clinic LLP is seeking a Full-time Scheduling Coordinator to manage operative and endoscopic procedure calendars within the PFS Department. You will verify times, check privileges, and communicate with physicians' offices to confirm cases.

This role requires strong scheduling experience, attention to detail, and excellent communication with clinicians, patients, and staff to ensure smooth patient flow and timely payments.

Qualifications

• High School diploma or equivalent required.
• Minimum 3 years of directly related scheduling experience.

Responsibilities

• Schedule operative and endoscopic procedures with adequate time and resources.
• Notify physicians and anesthesia regarding times and block.
• Coordinate with Clinical Directors and Manager to adjust physician blocks as approved.
• Assist with patient payments and provide clerical support as needed.
• Promote positive communications with physicians, staff and patients.

Skills

Scheduling

Communication

Education

High School diploma or equivalent

Job description

Full-time Description

Essential Functions

Primary duties in accordance of best practice include:

Scheduling

• Schedules operative and endoscopic procedures, providing adequate time, checking privilege list and review any conflicts for time, equipment and space. Responsible for notification process involving newly scheduled cases, add-ons, changes and cancellations.
• Prints schedule and faxes to appropriate Physician office for schedule case confirmation. Once the schedule had been confirmed; makes the necessary changes.
• Notifies Anesthesiology regarding specifics case times and block.
• Coordinates with Clinical Directors and Manager regarding block time. Confers with the Physician's office and makes any necessary changes to the Physician block time as approved by the WCSC Clinical Director.
• Provides additional clerical support to other areas. Assists in answering the phone and making phone calls to patients.
• Promotes positive communications with physicians, their office staff and coworkers.

Overall

• Promotes a positive image of Watson Clinic Surgery Center on a daily basis through interaction with patients and their families, clinical staff and visitors.
• Assists with patients in regards to any payments throughout the PFS Department. When necessary will create payment arrangements with the patient.
• Stays up to date on current practices for the scheduling, verification and admission departments in order to better assist patient questions and concerns while at the facility.

Requirements

Required Education and Experience : Education: High School graduate or equivalent

Preferred Education and Experience : Experience: Minimum of (3) years of directly related scheduling