Program Scheduler

Holding Hands Pediatric Therapy & Adult Services; Whittier (CA); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and Life insurance

Paid sick leave

Paid Training

Paid Vacation Time

Job summary

Holding Hands Pediatric Therapy & Adult Services is seeking a Program Scheduler in Whittier, CA, to manage client and staff scheduling in a dynamic environment. The ideal candidate will have over 2 years of relevant experience and a degree in healthcare administration.

The role involves collaboration with clinical staff and requires strong organizational skills, attention to detail, and a commitment to high-quality service. Benefits include medical, dental, vision insurance, and paid vacation time.

Qualifications

• Minimum of 2+ years of relevant scheduling or administrative experience.
• Strong attention to detail and a high bar for accuracy.
• Ability to operate resourcefully and independently.

Responsibilities

• Create and maintain permanent schedules for clients and staff.
• Manage day-to-day changes in schedules.
• Ensure timely onboarding schedules for new clients and hires.

Skills

Scheduling experience

Healthcare administration

Electronic health record systems

Analytical skills

Excellent written and verbal skills

Understanding of ABA and mental healthcare

Education

Bachelor’s degree in healthcare administration or similar

Job description

Description

Join Our Team as a Social Skills Scheduler! Holding Hands is looking for a Program Scheduler who is eager to learn, grow, and contribute to our fast-paced environment and strongly aligns with our mission to bring quality Applied Behavior Analysis (ABA), DIR/Floortime, and mental health services to new regions and markets in the United States. We are committed to providing exceptional clinical services to our clients, and we believe that our team members play a crucial role in achieving this mission. As a Program Scheduler, you will be an integral part of our operations team, providing key support to both our clients and clinical staff. We are seeking a candidate with awareness and experience in high-volume scheduling roles, particularly in healthcare, specifically behavioral and mental health services. This role reports to the Office Manager and collaborates with the Program Coordinator.

Department: Administrative - Other

Location: Whittier, CA

Compensation: $23.00 - $28.00 / hour

Key Responsibilities

• Create and maintain permanent schedules for clients and clinical staff.
• Manage day-to-day changes including client and staff cancellations.
• Ensure schedules for new clients and new hires are created one week before onboarding.
• Create and disseminate new hire shadowing schedules.
• Responsible for reviewing scheduling expectations for new hires.
• Review and maximize client and staff schedules based on current contract fulfillment reports.
• Proactively identify and resolve scheduling conflicts.
• Manage communication within the local clinical and operations team regarding scheduling changes, concerns, and requests.
• Manage communications from parents, caregivers, schools, and staff regarding scheduling needs and requests.
• Partner with Office Manager to continually assess staffing needs.
• Maintain professional relationships with stakeholders.
• Provide exceptional customer service to all stakeholders.
• Understanding your clinic’s service radius and surrounding areas regarding zoning.
• Maintaining scheduling records and Client Relationship Management systems with up-to-date status of clients and staff.
• Audit scheduling errors, location status, and monitor labor law requirements.
• Assist and perform any other administrative duties as assigned.

Skills, Knowledge and Expertise

• Minimum of 2+ years of relevant work experience in scheduling or administrative role.
• Bachelor’s degree in healthcare administration or a similar field preferred.
• Familiarity with electronic health record systems.
• Ability and desire to operate resourcefully, independently, and with urgency.
• Mission-driven and focused to support clinical quality.
• Analytical: Ability to closely examine and identify relevant information and earn the respect of both leaders and operational teams by translating insights into clear, sizable scheduling plans/metrics.
• Operational excellence: Must have a keen eye for detail and an exceptionally high bar for accuracy and quality.
• Strong opinions loosely held: Ability to articulate POV with clarity, humility, and a willingness to question one’s assumptions/desire to constantly improve.
• Integrity and trustworthiness.
• Excellent written and verbal skills in English and bilingual preferred.
• A passion for the field of behavioral healthcare while leading with empathy.
• Experience and understanding of the ABA, Floortime/DIR, and mental healthcare industry.

Benefits

• Medical, Dental, Vision, and Life insurance.
• Paid sick leave.
• Paid Training.
• Paid Vacation Time.

Holding Hands is an equal opportunity employer. We will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression. Holding Hands Inc. does not and shall not discriminate based on race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities/operations. These activities include staffing on cases, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, families, and our vendors.

Holding Hands will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Holding Hands is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage.