Scheduling and Administrative Coordinator - Spine

OrthoCarolina; United States; On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid company holidays

Wellness programs

Tuition reimbursement

Job summary

OrthoCarolina Spine office in Charlotte is seeking a Scheduling and Administrative Coordinator to provide administrative and general medical secretarial support for physicians. The role serves as a liaison between the physician and administration, departments, patients, attorneys and the public.

Essential duties include arranging surgeries and diagnostic tests, scheduling education and medical clearance appointments, and other tasks to support patient flow and physician requests.

Qualifications

• High School diploma is required.
• Associate or bachelor's degree preferred.
• Minimum of one year of related experience and training.
• An equivalent combination of training and education will be considered.
• Two years of medical transcription experience and knowledge of current medical terminology.
• Three to five years executive level assistance experience preferred.
• One to two years’ experience in a medical office or hospital environment.

Responsibilities

• Arranging surgeries and diagnostic tests at area hospitals and diagnostic facilities based on physician/patient preferences and insurance plan requirements.
• Scheduling patient education and medical clearance appointments as needed.
• Other assigned duties as required by patient flow or physician request.

Skills

Knowledge of medical terminology

Telephone procedure

Interrelationship of Clinical Services

Basic math calculations

Education

High School diploma

Associate or bachelor's degree preferred

Job description

Provides a variety of administrative and general medical secretarial support for providers and other members of the clinic. Serves as a liaison between the physicians and all departments within the organization, patients, attorneys, and the public in general. This should not be regarded as a detailed description of all the work requirements of each position as it varies according to the unique requirements of the physician (s) and practice. Arranges surgeries, procedures and diagnostic tests with area hospitals and diagnostic facilities based on physician/patient preferences and insurance plan requirements. Arranges pre surgical appointments such as, labs, imaging, and medical clearance requested. Schedules in office procedures, cell therapy, VISCO appointments etc and obtains necessary authorization. Creates Auth/Cert and referrals, pre and post op appointments and obtains pre-certification as required. Schedules peer to peer meetings for insurance approval as well as facilitate information gathering for medical appeals. Manages in basket an voice mail messages.

At OrthoCarolina, our team is our greatest asset and the foundation of our success. We are a diverse group of individuals, accountable to each other to uphold the standards of excellence and promote an environment of teamwork throughout the organization. OrthoCarolina has 43 unique care locations with over 1300 professionals who share a common goal to make lives better.

• paid company holidays
• wellness programs
• tuition reimbursement

To learn more about Team OC please visit https://www.orthocarolina.com/about-us

We are currently searching for a Scheduling and Administrative Coordinator to work with one of our physicians at our OrthoCarolina Spine office location in Charlotte.

The Scheduling & Administrative Coordinator (SAC) provides a variety of administrative and general medical secretarial support for physicians of a sub‑specialty and other members of the clinic.

This role serves as the liaison between the physician and administration, all departments within the organization, patients, attorneys and the public in general.

Essential Functions

• Arranging surgeries and diagnostic tests at area hospitals and diagnostic facilities based on physician/patient preferences and insurance plan requirements.
• Scheduling patient education and medical clearance appointments as needed.
• Other assigned duties as required by patient flow or physician request.

Skills and Abilities

• Knowledge of medical terminology.
• Skill in telephone procedure.
• Knowledge of interrelationship of Clinical Services department.
• Ability to perform basic math calculations.

Qualifications

• High School diploma.
• Associate or bachelor's degree preferred.
• A minimum of one year of related experience and training.
• An equivalent combination of training and education will be considered.
• Two years of medical transcription experience and knowledge of current medical terminology.
• Three to five years executive level assistance experience preferred.
• One to two years’ experience in a medical office or hospital environment.

Employee Type Regular

Qualifications Skills Medical Care, Medical Knowledge, Medical Office Administration, Medical Office Support, Medical Procedures, Patient Care, Patient Care Coordination, Surgeries Education Certifications Language Work Experience

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