Scheduling and Administrative Coordinator - Spine

OrthoCarolina; Charlotte (NC); Hybrid; USD 38,000 - 52,000; Full time

Job summary

OrthoCarolina in Charlotte, NC seeks a Scheduling and Administrative Coordinator to support physicians in the Spine specialty. You will arrange surgeries and diagnostic tests, schedule patient education and medical clearances, and coordinate between patients, clinics, and hospitals.

The role requires knowledge of medical terminology, proficient phone etiquette, and the ability to manage multiple tasks with accuracy.

Qualifications

• High School diploma required.
• Associate or bachelor's degree preferred.
• One year of related experience and training required; more experience is a plus.
• Two years of medical transcription experience and knowledge of medical terminology preferred.
• Three to five years of executive level assistance experience preferred.
• One to two years’ experience in a medical office or hospital environment.

Responsibilities

• Arrange surgeries and diagnostic tests at area hospitals and diagnostic facilities.
• Schedule patient education and medical clearance appointments as needed.
• Coordinate communications between physicians, administration, patients, attorneys and the public.

Skills

Medical terminology

Telephone procedures

Math calculations

Interdepartmental relationships

Education

High School diploma

Associate or bachelor's degree preferred

Job description

## Scheduling and Administrative Coordinator - SpineApply: On-Site: Charlotte, NC: Full time: Posted Yesterday: R7744Provides a variety of administrative and general medical secretarial support for providers and other members of the clinic. Serves as a liaison between the physicians and all departments within the organization, patients, attorneys, and the public in general. This should not be regarded as a detailed description of all the work requirements of each position as it varies according to the unique requirements of the physician (s) and practice. Arranges surgeries, procedures and diagnostic tests with area hospitals and diagnostic facilities based on physician/patient preferences and insurance plan requirements. Arranges pre surgical appointments such as, labs, imaging, and medical clearance requested. Schedules in office procedures, cell therapy, VISCO appointments etc and obtains necessary authorization. Creates Auth/Cert and referrals, pre and post op appointments and obtains pre-certification as required. Schedules peer to peer meetings for insurance approval as well as facilitate information gathering for medical appeals. Manages in basket an voice mail messages.At OrthoCarolina, our team is our greatest asset and the foundation of our success. We are a diverse group of individuals, accountable to each other to uphold the standards of excellence and promote an environment of teamwork throughout the organization. OrthoCarolina has 43 unique care locations with over 1300 professionals who share a common goal to make lives better. Our employees are eligible for a full spectrum of benefits including paid company holidays, wellness programs, and tuition reimbursement. To learn more about Team OC please visit https://www.orthocarolina.com/about-us**We are currently searching for a Scheduling and Administrative Coordinator to work with one of our physicians at our OrthoCarolina Spine office location in Charlotte.**The **Scheduling & Administrative Coordinator (SAC)**provides a variety of administrative and general medical secretarial support for physicians of a sub-specialty and other members of the clinic. This role serves as the liaison between the physician and administration, all departments within the organization, patients, attorneys and the public in general.**Essential Functions:*** Arranging surgeries and diagnostic tests at area hospitals and diagnostic facilities based on physician/patient preferences and insurance plan requirements.* Scheduling patient education and medical clearance appointments as needed.* Other assigned duties as required by patient flow or physician request.**Skills and Abilities:*** Knowledge of medical terminology.* Skill in telephone procedure.* Knowledge of interrelationship of Clinical Services department.* Ability to perform basic math calculations.**Qualifications:*** High School diploma.* Associate or bachelor's degree preferred.* A minimum of one year of related experience and training.* An equivalent combination of training and education will be considered.* Two years of medical transcription experience and knowledge of current medical terminology.* Three to five years executive level assistance experience preferred.* One to two years’ experience in a medical office or hospital environment.