Scheduler Assistant

Thomas Talent Network, LLC; Union (NJ); Hybrid; USD 30,000 - 33,000; Full time

Job summary

Thomas Talent Network, LLC is seeking a Scheduler Assistant in Union, NJ. This hybrid contractor role pays $23.00/hr, with a six-month term from Aug 17, 2026 to Feb 17, 2027, at 40 hours per week.

Shift is 7:00 AM to 4:00 PM EST, with onsite 1–3 days weekly at the SJI Green Lane office, generally Tue-Thu and flexible during training. The Scheduler Assistant will join a team to ensure regulatory compliance and manage customer workload, providing administrative support and coordinating scheduling

Qualifications

• Clear, professional calls to schedule appointments.
• Strong scheduling, permits, and system updates on time.
• Organized and able to prioritize tasks in a busy setting.
• Office support and general admin duties experience.
• Accurate data entry and records handling.
• Familiar with assigning work orders in scheduling tools.
• Proficient in Microsoft Outlook, Excel, and Word.

Responsibilities

• Make outbound calls to customers to schedule appointments.
• Assist in coordinating permits, mark outs, and traffic control if required.
• Update workforce management systems with weekly/monthly schedules.
• Assign work orders to field crews in the system.
• Retrieve service cards and records as needed.
• Carry out other job-related duties as assigned.

Skills

Scheduling

Data entry

Excel

Outbound calls

Tools

Microsoft Outlook

Excel

Word

Job description

Scheduler Assistant supporting confidential client in Union, NJ. Contractor (pay-as-you-go), Hybrid. Marketplace Pay Rate: $23.00/hr. Six-month contract (Aug 17, 2026 - Feb 17, 2027) with potential for extension. 40 hours/week. Shift: 7:00 AM - 4:00 PM EST. Hybrid — 1 to 3 days onsite weekly at the SJI Green Lane office (generally Tuesday, Wednesday, Thursday, with flexibility once the worker is fully trained).

Summary:

The Scheduler Assistant is part of a team responsible for ensuring client complies with regulations and completes the customer workload. This temporary role supports administrative functions.

Responsibilities:

• Make outbound calls to customers to schedule appointments
• Assist in coordinating permits, mark outs, and traffic control if required for scheduled work
• Help update workforce management systems with weekly/monthly schedules
• Assign work orders to field crews within the workforce management systems
• Retrieve service cards and records as needed
• Carry out other job-related duties as assigned

Requirements:

• Confident making clear, professional calls to schedule customer appointments
• Skilled at managing schedules, permits, and system updates on time
• Able to stay organized and prioritize tasks in a busy setting
• Experience with office support and general admin duties
• Comfortable handling records, paperwork, and data entry
• Accurate when entering information into scheduling systems
• Familiar with assigning work orders and using scheduling tools
• Proficient in Microsoft Outlook, Excel, and Word

Skills: Scheduling, data entry, Excel, outbound calls.

Work Details:

Reporting location — Union Office, 520 Green Ln, Union, NJ 07083. 40 hours/week, Monday-Friday. Expected start Aug 17, 2026; expected end Feb 17, 2027 (6 months).