Scheduler Assistant

Cephas Consultancy Services Private Limited; Union (NJ); Hybrid; USD 25,000 - 39,000; Full time

Job summary

Cephas Consultancy Services Private Limited in Union, New Jersey, United States seeks a Scheduler Assistant on a six-month contract with the potential for extension. This hybrid role requires 1 to 3 days onsite weekly at the SJI Green Lane office, with schedule from 7:00 AM to 4:00 PM EST.

The role focuses on maintaining customer workload and regulatory compliance. Responsibilities include coordinating permits, updating scheduling systems, and assigning work orders to field crews.

Qualifications

• Clear, professional communication for scheduling calls and appointments.
• Strong time management to handle multiple tasks in a busy setting.
• Excellent organizational skills for handling records and routes.
• Experience with office support and general admin duties.
• Accurate data entry into scheduling systems and record keeping.

Responsibilities

• Make outbound calls to schedule customer appointments.
• Assist in coordinating permits, mark outs, and traffic control if required.
• Update workforce management systems with weekly/monthly schedules.
• Assign work orders to field crews within management systems.
• Retrieve service cards and records as needed.
• Carry out other job-related duties as assigned.

Skills

Clear communication

Time management

Organization

Phone calls

Data entry

Tools

Scheduling tools

Workforce management systems

Microsoft Outlook

Excel

Word

Job description

Scheduler Assistant

Cephas Consultancy Services Private Limited Union, New Jersey, United States

About this position

Job Id : CLI-45902-9

Job Type: contractual

The Scheduler Assistant is part of a team responsible for ensuring our Gas complies with regulations and completes the customer workload. This temporary role will support administrative functions. This hybrid role requires 1 to 3 days onsite weekly at the SJI Green Lane office. It is a six-month contract with the potential for an extension.

Shift: 7:00 AM to 4:00 PM EST Generally days onsite are Tuesday, Wednesday, Thursday with flexibility once the worker is fully trained.

Requirements

• Confident making clear, professional calls to schedule customer appointments.
• Skilled at managing schedules, permits, and system updates on time.
• Able to stay organized and prioritize tasks in a busy setting
• Experience with office support and general admin duties.
• Comfortable handling records, paperwork, and data entry.
• Accurate when entering information into scheduling systems.
• Familiar with assigning work orders and using scheduling tools.
• Proficient in Microsoft Outlook, Excel, and Word.

Responsibilities

• Make outbound calls to customers to schedule appointments.
• Assist in coordinating permits, mark outs, and traffic control if required for scheduled work.
• Help in updating workforce management systems with weekly/monthly schedules.
• Assign work orders to field crews within the workforce management systems.
• Retrieve service cards and records as needed.
• Carry out other job-related duties as assigned.