Scheduler Assistant

JVMH Infotech; New Jersey; Hybrid; USD 28,000 - 39,000; Full time

Job summary

JVMH Infotech is seeking a Scheduler Assistant in Union, NJ for a 6-month hybrid contract. The role supports scheduling, permits coordination, and workforce updates with on-site days typically Tue–Thu. Shift 7:00 AM to 4:00 PM EST; six-month term with potential extension.

Primary duties include outbound scheduling calls, data entry, and maintaining scheduling systems with accuracy. Strong organizational skills and proficiency in Outlook, Excel, and Word are essential.

Qualifications

• Confident making clear, professional calls to schedule customer appointments.
• Skilled at managing schedules, permits, and system updates on time.
• Able to stay organized and prioritize tasks in a busy setting.
• Experience with office support and general admin duties.
• Comfortable handling records, paperwork, and data entry.
• Accurate when entering information into scheduling systems.
• Familiar with assigning work orders and using scheduling tools.
• Proficient in Microsoft Outlook, Excel, and Word.

Responsibilities

• Make outbound calls to customers to schedule appointments.
• Assist in coordinating permits, mark outs, and traffic control if required for scheduled work.
• Help in updating workforce management systems with weekly/monthly schedules.
• Assign work orders to field crews within the workforce management systems.
• Retrieve service cards and records as needed.
• Carry out other job-related duties as assigned.

Skills

Clear communication

Scheduling expertise

Organization

Office administration

Data entry

Attention to detail

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Scheduler Assistant

Union, NJ, US

Contractor: 6 monthsHybrid1-3 years

Job Description

The Scheduler Assistant is part of a team responsible for ensuring that the company complies with regulations and completes the customer workload. This temporary role will support administrative functions.
This hybrid role requires 1 to 3 days onsite weekly at the SJI Green Lane office. It is a six-month contract with the potential for an extension.

Shift: 7:00 AM to 4:00 PM EST
Generally days onsite are Tuesday, Wednesday, Thursday with flexibility once the worker is fully trained.

Roles and Responsibilities

- Make outbound calls to customers to schedule appointments.
- Assist in coordinating permits, mark outs, and traffic control if required for scheduled work.
- Help in updating workforce management systems with weekly/monthly schedules.
- Assign work orders to field crews within the workforce management systems.
- Retrieve service cards and records as needed.
- Carry out other job-related duties as assigned.

Requirements

• Confident making clear, professional calls to schedule customer appointments.
• Skilled at managing schedules, permits, and system updates on time.
• Able to stay organized and prioritize tasks in a busy setting
• Experience with office support and general admin duties.
• Comfortable handling records, paperwork, and data entry.
• Accurate when entering information into scheduling systems.
• Familiar with assigning work orders and using scheduling tools.
• Proficient in Microsoft Outlook, Excel, and Word.