Senior Master Schedule and Records Coordinator

The Ohio State University; North Carolina; On-site; USD 24,000 - 31,000; Full time

Job summary

The Ohio State University is seeking a Senior Master Schedule and Records Coordinator to manage the master schedule of course offerings on the Columbus Campus. You will work within SIS, coordinate with academic units, and ensure curricular compliance across schedules and catalogs.

Responsibilities include training academic unit staff, auditing offerings, and updating web-based scheduling resources. Occasional travel within Ohio and evening/weekend hours may be required; a strong focus on process

Qualifications

• Experience with and knowledge of university scheduling systems.
• Ability to audit offerings and ensure adherence to policies.
• Willingness to travel within Ohio and work evenings/weekends when needed.

Responsibilities

• Manages master schedule of course offerings in SIS for Columbus Campus.
• Coordinates with academic units and provides guidance on scheduling processes.
• Audits offerings for curricular policy adherence and updates scheduling resources.
• Collaborates with CFAES and university teams to schedule spaces and events.
• Performs special projects and may travel within Ohio.

Education

High school diploma or GED

Associate degree

Post-secondary degree in a relevant field

Bachelor's degree preferred

Tools

Master Schedule of Classes (SIS)

Student Information System (SIS)

Course Catalog (curriculum.osu.edu)

CourseLeaf

OnCourse

OnBase Record Management

CarmenCanvas

Nuventive Improve

Job description

Job Title:

Senior Master Schedule and Records Coordinator

Department:

FAES | Academic Program Administration

Under the direction of the Assistant Dean of Academic Affairs, within the College of Food, Agricultural, and Environmental Sciences (CFAES), and in support of the Academic Programs Team, this college-level position: has responsibility for primary operational management of the master schedule of course offerings on the Columbus Campus within the Student Information System (SIS), including communications with academic units, coordinating and processing course offerings in accordance with established curricular requirements and approved academic plans, and interacting with members of the University Registrar team; responsible for executing and supporting implementation of new processes, procedures, and platforms related to the Master Schedule of Classes and Course Catalog and training academic unit and college personnel on new systems and procedures.

• Interacts with the CFAES unit scheduling contacts within the academic units to maintain and update existing master schedules of course offerings within SIS.
• Provides guidance and procedural instruction to academic unit scheduling contacts regarding established scheduling processes and systems.
• Collaborates with academic units to identify scheduling options and implement adjustments consistent with established curricular and scheduling requirement.
• Provides solutions to address routine as well as unusual issues and questions without requiring instruction or supervisor approval.
• Assures adherence to curricular policies by auditing offerings according to established university and college policies.
• Interacts with CFAES Wooster Ohio State ATI scheduling coordinator, coordinators across the university, CFAES Academic Affairs team and academic unit leadership, providing central coordination of curricular offerings in accordance with college procedures.
• Manages the scheduling processes of Mid-West campus general assignment and college instructional spaces for class and non-class use.
• Maintains and updates web-based scheduling resources for both the master schedule of course offerings and activity and event scheduling.
• Collaborates to support scheduling processes and maintain scheduling resources for faculty and staff.
• Completes special projects and other duties as assigned in support of Academic Programs. This position may require travel within the state of Ohio and may also include working evening and weekend hours when necessary.

MINIMUM REQUIRED QUALIFICATIONS

High school diploma or GED required. Associate degree and 2 years of related experience required. Post-secondary degree in a relevant field and 4-6 years of related experience preferred.

DESIRED QUALIFICATIONS

Experience with and working knowledge of Ohio State University Systems including the Master Schedule of Classes, Student Information System (SIS), Room Matrix, Course Catalog (curriculum.osu.edu and CourseLeaf), OnCourse and OnBase Record Management systems, CarmenCanvas Learning Management System, Nuventive Improve.

* For full consideration resume and cover letter, specific to the posting, are to be included at time of application, include months and years worked for each employment listed.

The salary offer for this position will fall within the range of $17.50/hr - $22.86/hr. Offer is based on internal equity, unit’s available budget, and the candidate’s experience and qualifications.

Ohio State provides access to a depth and breadth of opportunities and resources. Starting your first day, Ohio State offers you a comprehensive benefits package. Based on position type and eligibility.

Additional Information:

This job profile is a Registration and Records Coordinator 3 (T3 level) on the career roadmap.

The offer for this position will fall within the positions pay range based on internal equity, unit’s available budget, and the candidate’s qualifications

Location:

Agricultural Administration (0003)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.