Scanning Specialist

Automatic Data Processing, Inc.; Plymouth (MN); On-site; USD 36,000 - 48,000; Full time

Job summary

American Retrieval, a subsidiary of U.S. Legal Support, is seeking a Scanning Specialist / Document Processor in Plymouth, MN. The role focuses on handling mail, scanning paper documents, and managing CDs and electronic uploads.

This in-office position offers standard business hours and daily tasks in a legal support environment. Ideal candidates are organized, tech-savvy, and detail-oriented, with 1–2 years of related experience and proficiency in common software tools like Microsoft Office and

Qualifications

• High school diploma or equivalent required.
• 1–2 years of related experience preferred.
• Proficiency with computers, Windows Explorer, Microsoft Office, and Adobe Acrobat.

Responsibilities

• Sort and distribute incoming mail; prepare documents for scanning.
• Operate scanning machines to convert paper files into electronic format.
• Distribute non-scanned mail to appropriate personnel.
• Operate mailing equipment and process daily outgoing mail.
• Archive and purge documents according to established schedules.
• Process and manage electronic document “buckets.”
• Audit and upload contents of CDs to ensure electronic file storage accuracy.
• Follow up on CDs pending password access.
• Maintain and order scanning room supplies as needed.
• Perform other duties as assigned.

Skills

Mail handling

Document processing

Scanning

Computer skills

Microsoft Office

Adobe Acrobat

Communication (phone/email/web conf)

Education

High school diploma or equivalent

Tools

Windows Explorer

Microsoft Office

Adobe Acrobat

Job description

Scanning Specialist / Document Processor

About the Role:

American Retrieval a subsidiary of U.S. Legal Support is seeking a Scanning Specialist / Document Processor to join our team in Plymouth, MN. This role is responsible for processing incoming and outgoing mail, scanning and converting paper documents into electronic files, and handling CDs and electronic file uploads. If you are organized, tech-savvy, and detail-oriented, we’d love to hear from you.

Location:

Plymouth, MN

Schedule:

Monday–Friday, 8:00 AM – 5:00 PM

Work Environment:

In-Office

Job Type:

Full-Time

Essential Job Functions:

• Sort and distribute incoming mail; prepare documents for scanning.
• Operate scanning machines to convert paper files into electronic format.
• Distribute non-scanned mail to appropriate personnel.
• Operate mailing equipment and process daily outgoing mail.
• Archive and purge documents according to established schedules.
• Process and manage electronic document “buckets.”
• Audit and upload contents of CDs to ensure electronic file storage accuracy.
• Follow up on CDs pending password access.
• Maintain and order scanning room supplies as needed.
• Perform other duties as assigned.

Requirements:

• High school diploma or equivalent required.
• 1–2 years of related experience preferred.
• Proficiency with computers, Windows Explorer, Microsoft Office, and Adobe Acrobat.

Physical Requirements:

• Ability to occasionally lift and/or move up to 25 pounds.
• Visual abilities required: close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Skills:

• Language: Ability to read and interpret service logs, open orders, and manuals. Capable of preparing reports and communicating effectively by phone, email, and web conference.
• Mathematical: Ability to perform basic arithmetic including addition, subtraction, multiplication, division, and compute rates, ratios, and percentages.
• Reasoning: Ability to follow written and oral instructions, understand diagrams, and solve problems in standardized situations.

Why Join Us?

Join a supportive and dedicated team where your contributions help streamline essential document workflows. We offer a stable work environment with regular hours and opportunities for growth within a respected legal support services company.