Scanning Technician

QualX LLC; El Segundo (CA); On-site; USD 42,000 - 55,000; Full time

Job summary

An established industry player is seeking an entry-level records management professional to join their dynamic team. This role involves maintaining office records, conducting quality assurance on scanning and data entry tasks, and staying updated on industry trends. The ideal candidate will possess a Bachelor's degree in History or a related field, along with strong communication and customer service skills. This position offers an exciting opportunity to contribute to agency planning and policy development in a supportive environment. If you are detail-oriented and thrive under pressure, this role is perfect for you.

Qualifications

• Bachelor’s degree or equivalent experience required.
• Strong communication and customer service skills essential.
• Excellent customer service skills for government program managers and SMEs.
• Extensive document scanning experience and QA checks.
• Proficiency with MS Office and Adobe Acrobat.

Responsibilities

• Maintain office records in both paper and electronic formats.
• Conduct quality assurance on scanning and data entry work.
• Research trends in information management and recommend strategies.
• Perform frequent data entry and other admin functions.
• Conduct quality assurance on scanning, indexing and data entry work.
• Research trends in information management and participate in planning.
• Recommend records formats and storage methods; ensure compliance with guidelines.
• Conduct inventories of hardcopy and electronic records and information systems.
• Provide recommendations on naming conventions and storage.

Skills

Effective Communication

Customer Service Skills

Document Scanning

Detail-oriented

Quality assurance

Scanning procedures

Education

Bachelor’s Degree in History or related field

Equivalent combination of education and/or experience

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

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Responsibilities

• Maintain office records, in paper and electronic format, including, but not limited to gathering, organizing, processing and indexing
• Access to records may require the individual to move boxes with a weight up to 25lbs
• Create log sheets, reports and production summaries for scanning work performed
• Perform frequent data entry assignments as well as other general administrative office functions
• Conduct quality assurance on all scanning, indexing, and data entry work performed
• Research and monitor current trends, best practices, and developments in the information management industry
• Recommend strategies and participate in agency planning, goal setting, and development of policies
• Ensure records creation, maintenance, use, and disposition are in accordance with federal guidelines
• Conduct records inventories of hardcopy and electronic records as well as for information systems/databases
• Provide recommendations on records formats, uniform naming conventions, and storage methods

Qualifications and Requirements

• Bachelor’s Degree in History or related field or equivalent combination of education and/or experience
• Ability to communicate effectively – both orally and in writing
• Excellent customer service skills to adequately handle the needs of government program managers and their SMEs
• Extensive document scanning experience
• Familiarity with quality control checks and scanning procedures
• Proficiency in Microsoft Office Suite, Adobe Acrobat
• Detail-oriented with ability to work in a high pressure environment handling sensitive and/or classified information while meeting multiple deadlines

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Engineering and Information Technology

Industries

Information Services