Records Specialist

Devine Millimet; Manchester (NH); On-site; USD 36,000 - 48,000; Full time

Job summary

Devine Millimet seeks a Records Clerk to scan documents into electronic format and file them within the firm?s records-management system. The role ensures confidentiality, maintains accurate information in databases, and supports secure, accessible records for authorized personnel in accordance with firm policies.

The position is full-time and onsite in Manchester, NH, offering competitive pay and a comprehensive benefits package.

Qualifications

• High school diploma or GED required.
• Strong attention to detail and organizational skills.
• Ability to sit or stand for extended periods.

Responsibilities

• Scan documents into electronic format and file within the firm's records-management system.
• Maintain confidentiality and security of firm records and information.
• Enter and maintain accurate information in electronic databases and records-management systems.
• Review documents for accuracy, completeness, and proper organization before scanning or filing.
• Sort, organize, and prepare hard-copy records for scanning.
• Assist with records-related projects and other administrative duties as assigned.
• Serve as a backup Receptionist when needed.

Skills

Attention to detail

Data entry

Confidentiality

Records management

Organization

Education

High School Diploma or GED

Tools

Records-management system

Job description

Description

Responsible for the accurate scanning of legal documents into database; organize, maintain, and retrieval of the firm's physical and electronic records while protecting confidential and sensitive information. Ensures records are properly indexed, securely maintained, readily accessible to authorized personnel, and managed in accordance with firm policies, legal requirements, and established retention procedures.

Requirements

Specific Responsibilities:

• Scan documents into electronic format and accurately file within the firm's established records-management system.
• Maintain the confidentiality and security of firm records and information.
• Enter and maintain accurate information in electronic databases and records-management systems.
• Review documents for accuracy, completeness, and proper organization before scanning or filing.
• Demonstrate a high level of attention to detail, accuracy, and organizational skills.
• Sort, organize, and prepare hard-copy records for scanning, including removing staples, paper clips, bindings, and other materials as appropriate.
• Assist with records-related projects and other administrative duties as assigned.
• Ability to sit or stand for extended periods of time as required by the position.
• Serve as a backup Receptionist, providing coverage for lunches, breaks, vacations, and other periods when Reception coverage is needed.

Education requirements ·

Minimum requirement: High school diploma or GED

• Competitive pay and benefits. This is a full time, onsite position with a comprehensive benefit package.