Records Specialist

Devine, Millimet & Branch, P.A.; United States; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Devine, Millimet & Branch, P.A. is seeking a Records Clerk to scan legal documents, file within the firm’s records-management system, and protect confidential information. The role requires maintaining electronic and physical records, ensuring proper indexing, and complying with retention policies.

The position is full-time and onsite with a comprehensive benefits package. You will also handle data entry, document reviews for accuracy, and support receptionist duties when needed.

Qualifications

• High school diploma or GED required.
• Proven attention to detail and organizational skills.

Responsibilities

• Scan documents into electronic format and file in the records-management system.
• Maintain confidentiality and security of firm records.
• Enter and maintain information in electronic databases.
• Review documents for accuracy and organization before scanning or filing.
• Prepare hard-copy records for scanning (removing staples, paper clips, bindings, etc.).
• Assist with records-related projects and administrative duties.
• Provide backup receptionist coverage as needed.
• Sit or stand for extended periods as required.

Skills

Attention to detail

Organizational skills

Data entry

Education

High school diploma or GED

Tools

Records-management system

Job description

Description

Responsible for the accurate scanning of legal documents into database; organize, maintain, and retrieval of the firm's physical and electronic records while protecting confidential and sensitive information. Ensures records are properly indexed, securely maintained, readily accessible to authorized personnel, and managed in accordance with firm policies, legal requirements, and established retention procedures.

Requirements

Specific Responsibilities:

• Scan documents into electronic format and accurately file within the firm's established records-management system.
• Maintain the confidentiality and security of firm records and information.
• Enter and maintain accurate information in electronic databases and records-management systems.
• Review documents for accuracy, completeness, and proper organization before scanning or filing.
• Demonstrate a high level of attention to detail, accuracy, and organizational skills.
• Sort, organize, and prepare hard-copy records for scanning, including removing staples, paper clips, bindings, and other materials as appropriate.
• Assist with records-related projects and other administrative duties as assigned.
• Ability to sit or stand for extended periods of time as required by the position.
• Serve as a backup Receptionist, providing coverage for lunches, breaks, vacations, and other periods when Reception coverage is needed.

Education requirements ·

Minimum requirement: High school diploma or GED

Competitive pay and benefits. This is a full time, onsite position with a comprehensive benefit package.