Sample Coordinator

Btween; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Btween is seeking a Sample Coordinator to manage clothing samples from design through production, ensuring development stays on schedule. You will track samples, coordinate with factories and internal teams, and maintain precise records of locations and approvals.

Ideal candidates have a relevant degree, strong organization, and proficiency in Excel and ERP systems. Excellent communication is essential in a fast-paced, collaborative environment.

Qualifications

• Bachelor's or associate degree in Fashion, Merchandising, or Business preferred.
• Strong organization to manage many styles, colors and sizes.
• Proficiency in Excel and ERP software.
• Ability to work in a fast-paced environment and communicate clearly with teams.

Responsibilities

• Track samples and maintain inventory records.
• Receive, unpack, check-in/out and catalog samples.
• Pack and ship samples to overseas factories, domestic teams, events, and photo studios.
• Support design and production for fit sessions and milestones.
• Update trackers and keep location/approval status accurate.
• Coordinate with vendors on ETA and tracking information.

Skills

Sample tracking

Inventory management

Attention to detail

Communication

Problem solving

Team collaboration

Education

Bachelor's or Associate degree in Fashion/Merchandising/Business

Tools

Excel

ERP software

Job description

A Sample Coordinator for a kids' apparel company tracks clothing samples from the initial design phase to final production. Manage the send samples from factories and hand ou to production teams.The goal is to ensure that development stays on schedule.

Key Responsibilities

• Sample Tracking & Inventory
• Check-in and Check-out: Receive, unpack, and catalog all incoming development and sales samples.
• Storage and Organization: Shipping and Receiving: Pack and ship samples to overseas factories, domestic sales teams, marketing events, and photo studios.
• Cross-Functional SupportDesign & Fit: Help designers and production countterparts prepare samples for fit sessions and milestone meetings.
• Administration & ReportingUpdate Trackers: Maintain accurate records and spreadsheets showing where every sample is located and its current approval status.
• Cross-Border Coordination: Communicate closely with vendors regarding sample ETA and tracking info.

Job Requirements

• Education: A bachelor's or associate's degree in Fashion, Merchandising, or Business is preferred.
• Organization Skills: Strong attention to detail to manage dozens of tiny styles, colors, and sizes without losing items.
• Computer Skills: Proficiency in Microsoft Excel, ERP software.
• Soft Skills: The ability to work in a fast-paced environment, solve problems quickly, and communicate clearly with various teams.