Sample Coordinator

24 Seven Talent; California; Hybrid; USD 42,000 - 54,000; Full time

Job summary

24 Seven Talent is seeking a highly organized Sample Coordinator to join a fashion and apparel client in Hollywood, Los Angeles. The role supports Creative and Photo Production by coordinating product samples, tracking inventory, and preparing for photoshoots.

The ideal candidate has 1–2 years of experience in fashion or creative operations, strong Excel/Sheets skills, and a proactive, collaborative mindset. This is a hybrid on-site position in Hollywood.

Qualifications

• 1–2 years of experience in fashion, apparel, retail, marketing, or creative operations.
• Experience with sample coordination, inventory management, or photoshoot production preferred.
• Ability to support creative teams while managing multiple deadlines.
• Strong organizational and project coordination skills.

Responsibilities

• Coordinate sample ordering, deliveries, shipments, and returns.
• Maintain accurate sample trackers, spreadsheets, and inventory records.
• Organize and manage product samples at company headquarters.
• Ensure photographers and creative teams receive the correct samples on time.
• Assist with photoshoot preparation, styling, props, and sample organization.
• Coordinate sample needs with photographers, stylists, and creative teams.
• Assist with pre-production and post-production activities.
• Organize image files, creative assets, and production documentation.
• Coordinate image sharing and paperwork with talent and internal teams.
• Support post-production workflows and asset tracking.
• Maintain organized studio spaces and sample storage systems.
• Partner with Creative, Marketing, Photography, and Production teams.
• Track deadlines, sample availability, and outstanding deliverables.
• Communicate updates and resolve sample-related challenges.
• Identify opportunities to improve organization and workflow efficiency.

Skills

Sample coordination

Inventory tracking

Photoshoot prep

Creative operations

Tools

Microsoft Excel

Google Sheets

PLM systems

Airtable

Job description

We are seeking a highly organized, detail-oriented Sample Coordinator to join a growing fashion and apparel brand in Hollywood, Los Angeles.

This position supports the Creative and Photo Production teams by coordinating product samples, organizing inventory, preparing for photoshoots, and managing creative assets. The ideal candidate thrives in a fast-paced, collaborative environment and has experience with sample coordination, inventory tracking, photoshoot preparation, and creative operations.

Key Responsibilities:

Sample Coordination & Tracking

• Coordinate sample ordering, deliveries, shipments, and returns.
• Maintain accurate sample trackers, spreadsheets, and inventory records.
• Organize and manage product samples at company headquarters.
• Ensure photographers and creative teams receive the correct samples on time.

Photoshoot & Creative Production Support

• Assist with photoshoot preparation, styling, props, and sample organization.
• Coordinate sample needs with photographers, stylists, and creative teams.
• Assist with pre-production and post-production activities.

Image Organization & Asset Management

• Organize image files, creative assets, and production documentation.
• Coordinate image sharing and paperwork with talent and internal teams.
• Support post-production workflows and asset tracking.
• Maintain organized studio spaces and sample storage systems.

Cross-Functional Coordination

• Partner with Creative, Marketing, Photography, and Production teams.
• Track deadlines, sample availability, and outstanding deliverables.
• Communicate updates and resolve sample-related challenges.Identify opportunities to improve organization and workflow efficiency.

Qualifications:

Experience & Background

• 1-2 years of experience in fashion, apparel, retail, marketing, or creative operations.
• Experience with sample coordination, inventory management, or photoshoot production preferred.
• Ability to support creative teams while managing multiple deadlines.
• Strong organizational and project coordination skills.

Technical Skills

• Proficiency in Microsoft Excel and Google Sheets.
• Experience with PLM systems.
• Airtable experience is a plus.
• Comfortable maintaining spreadsheets, sample records, and digital assets.

Additional Qualifications:

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Proactive, resourceful, and solutions-oriented.
• Strong cross-functional collaboration skills.
• Ability to work a hybrid schedule in Hollywood, Los Angeles.