Sample Coordinator

Mad Engine, LLC; Burbank (CA); On-site; USD 29,000 - 30,000; Full time

Job summary

Mad Engine, LLC in Burbank, CA is seeking a Sample Coordinator to support the Design team by managing development samples from concept through production. This role requires meticulous organization and the ability to move quickly in a creative, fast-paced environment.

You will handle receipt and tracking of samples, coordinate shipments with overseas vendors, maintain inventories, and prepare materials for presentations and reviews.

Qualifications

• Bachelor’s degree in Fashion Design, Product Development, Merchandising, or a related field preferred.
• 2–4 years of experience in sample coordination, product development, or design support, ideally within the apparel or accessories industry.
• Strong organizational and time management skills with exceptional attention to detail.
• Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint) and comfortable with digital asset management or sample tracking tools.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and adapt to changing priorities in a fast-paced environment.

Responsibilities

• Manage the receipt, organization, and tracking of all development and production samples for the Brands & Accessories team.
• Maintain an up-to-date sample inventory and tracking log, ensuring samples are properly labeled, categorized, and stored.
• Coordinate sample shipments between domestic and international vendors, design, and production teams.
• Ensure timely sample delivery to meet design, development, and review milestones.
• Support Design and Product Development teams by preparing samples for presentations, fittings, and review meetings.
• Collaborate with Production and Sourcing teams to ensure alignment between development timelines and sample readiness.
• Photograph, catalog, and archive samples for digital and physical reference libraries.
• Manage organization and cleanliness of the sample room, ensuring accessibility and efficiency.
• Assist with preparing materials for trend reviews, buyer meetings, and internal line reviews.
• Support the Design team with administrative or operational tasks as needed.

Skills

Detail orientation

Communication

Multitasking

Team collaboration

Problem solving

Education

Bachelor’s degree in Fashion Design, Product Development, Merchandising, or related field

Tools

Microsoft Office

Digital asset management

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Product Development Full Time Clerical Burbank, Burbank, CA, US

7 days ago Requisition ID: 1685

Salary Range: $21.00 To $22.00 Hourly

Position Summary:

The Sample Coordinator plays a key role in supporting the Design team by managing the organization, tracking, and distribution of all design and development samples within the Brands & Accessories business unit. This role ensures seamless sample flow between internal teams, vendors, and partners, helping the design process move efficiently from concept through production. The ideal candidate is detail-oriented, organized, and thrives in a creative, fast-paced environment.

Key Responsibilities:

• Manage the receipt, organization, and tracking of all development and production samples for the Brands & Accessories team.
• Maintain an up-to-date sample inventory and tracking log, ensuring samples are properly labeled, categorized, and stored.
• Coordinate sample shipments between domestic and international vendors, design, and production teams.
• Ensure timely sample delivery to meet design, development, and review milestones.
• Support Design and Product Development teams by preparing samples for presentations, fittings, and review meetings.
• Collaborate with Production and Sourcing teams to ensure alignment between development timelines and sample readiness.
• Photograph, catalog, and archive samples for digital and physical reference libraries.
• Manage organization and cleanliness of the sample room, ensuring accessibility and efficiency.
• Assist with preparing materials for trend reviews, buyer meetings, and internal line reviews.
• Support the Design team with administrative or operational tasks as needed.

Qualifications:

• Bachelor’s degree in Fashion Design, Product Development, Merchandising, or a related field preferred.
• 2–4 years of experience in sample coordination, product development, or design support, ideally within the apparel or accessories industry.
• Strong organizational and time management skills with exceptional attention to detail.
• Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint) and comfortable with digital asset management or sample tracking tools.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and adapt to changing priorities in a fast-paced environment.
• Team-oriented with a proactive and problem-solving mindset.
• Experience coordinating with overseas vendors or understanding the product development cycle a plus.
• Office setting with daily collaboration with Design, Product Development, and Production teams.
• Standard business hours with occasional flexibility during key design or seasonal deadlines.
• Hands-on role involving regular handling and organizing of samples, trims, and materials.