Sample Coordinator

Mad Engine Global, LLC; Burbank (CA); Presencial; USD 29.000 - 30.000; Jornada completa

Descripción de la vacante

Mad Engine, LLC is seeking a Sample Coordinator in Burbank to support the Design team by managing samples from development to production. You will organize, track, and distribute samples, ensuring timely delivery to meet milestones and collaborations across vendors and internal teams.

The role requires detail orientation, strong organizational skills, and proficiency with MS Office. You will handle shipments, maintain inventories, photograph samples, and assist with trend reviews and line

Formación

• Bachelor's degree in Fashion Design or related field.
• 2–4 years in sample coordination or design support (apparel or accessories).
• Strong organizational and time-management skills.
• Proficient in MS Office; familiar with sample tracking tools.
• Excellent written and verbal communication.
• Able to multitask and adapt in a fast-paced environment.
• Team-oriented with proactive problem-solving.
• Experience coordinating with overseas vendors is a plus.
• Office-based role requiring daily collaboration with design and production teams.
• Standard business hours with occasional flexibility during deadlines.
• Hands-on role involving handling and organizing samples, trims, and materials.

Responsabilidades

• Manage receipt, organization, and tracking of development and production samples.
• Maintain an up-to-date sample inventory and tracking log.
• Coordinate sample shipments between domestic and international vendors.
• Ensure timely sample delivery to meet milestones.
• Prepare samples for presentations, fittings, and reviews.
• Collaborate with Production and Sourcing to align timelines.
• Photograph, catalog, and archive samples for reference libraries.
• Keep the sample room clean and accessible.
• Assist with materials for trend reviews, buyer meetings, and line reviews.
• Support Design team with administrative tasks.

Conocimientos

Organization

MS Office

Communication

Team player

Problem solving

Educación

Bachelors in Fashion

Herramientas

Tracking tools

MS Office Suite

Descripción del empleo

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Product Development Full Time Clerical Burbank, Burbank, CA, US

Salary Range: $21.00 To $22.00 Hourly

Position Summary:

The Sample Coordinator plays a key role in supporting the Design team by managing the organization, tracking, and distribution of all design and development samples within the Brands & Accessories business unit. This role ensures seamless sample flow between internal teams, vendors, and partners, helping the design process move efficiently from concept through production. The ideal candidate is detail-oriented, organized, and thrives in a creative, fast-paced environment.

Key Responsibilities:

• Manage the receipt, organization, and tracking of all development and production samples for the Brands & Accessories team.
• Maintain an up-to-date sample inventory and tracking log, ensuring samples are properly labeled, categorized, and stored.
• Coordinate sample shipments between domestic and international vendors, design, and production teams.
• Ensure timely sample delivery to meet design, development, and review milestones.
• Support Design and Product Development teams by preparing samples for presentations, fittings, and review meetings.
• Collaborate with Production and Sourcing teams to ensure alignment between development timelines and sample readiness.
• Photograph, catalog, and archive samples for digital and physical reference libraries.
• Manage organization and cleanliness of the sample room, ensuring accessibility and efficiency.
• Assist with preparing materials for trend reviews, buyer meetings, and internal line reviews.
• Support the Design team with administrative or operational tasks as needed.

Qualifications:

• Bachelor's degree in Fashion Design, Product Development, Merchandising, or a related field preferred.
• 2-4 years of experience in sample coordination, product development, or design support, ideally within the apparel or accessories industry.
• Strong organizational and time management skills with exceptional attention to detail.
• Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint) and comfortable with digital asset management or sample tracking tools.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and adapt to changing priorities in a fast-paced environment.
• Team-oriented with a proactive and problem-solving mindset.
• Experience coordinating with overseas vendors or understanding the product development cycle a plus.
• Office setting with daily collaboration with Design, Product Development, and Production teams.
• Standard business hours with occasional flexibility during key design or seasonal deadlines.
• Hands-on role involving regular handling and organizing of samples, trims, and materials.