Sales Support & Submittals Specialist

Carter Machinery, Inc.; Richmond, Northern (VA, KY); Hybrid; USD 32,000 - 40,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) plan

Paid time off

Life and disability insurance

Tool allowances

Job summary

Carter Machinery, Inc. is seeking a Sales Assistant for the Power Systems Division in the Richmond area. This full-time, on-site role supports digital content, document control, and project administration to help power customer submissions and contracts.

The position emphasizes strong organizational skills, MS Office proficiency, and the ability to manage multiple tasks with accuracy in a fast-paced environment.

Qualifications

• High School/GED required; entry level position.
• Prior administrative, document-control, editing, or project-support experience preferred.
• Strong organizational and administrative skills with the ability to manage multiple tasks, priorities, deadlines, and document requests efficiently.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills, including proofreading and clear professional correspondence.
• Strong file-management, document-control, and version-control skills.
• Demonstrated ability to work collaboratively with project teams and other departments.
• Strong attention to detail and commitment to accuracy, consistency, and completeness.

Responsibilities

• Provide digital content and media support; edit and organize photos, videos, and other materials.
• Edit photos, videos, and documents; adjust visuals and add text or transitions when needed.
• Enter and update information in spreadsheets, databases, and internal systems with accuracy.
• Maintain and organize spreadsheets tracking contract requirements, customer info, project status, deadlines, and deliverables.
• Gather materials from internal teams; confirm submissions are complete and accurate; follow up on missing items.
• Maintain electronic and physical project files with proper naming, versioning, and archiving.
• Learn new editing tools and adapt to different platforms based on project needs.
• Coordinate submission schedules and communicate status and document needs to sales admin and project team.
• Assist in Continuous Improvement efforts and other related duties as assigned.

Skills

Organizational skills

Administrative skills

Written and verbal communication

Attention to detail

Team collaboration

Education

High School/GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Carter Machinery, Inc. is seeking a Sales Assistant for the Power Systems Division in the Richmond area. This full-time, on-site role supports digital content, document control, and project administration to help power customer submissions and contracts.

The position emphasizes strong organizational skills, MS Office proficiency, and the ability to manage multiple tasks with accuracy in a fast-paced environment.