SALES ASSISTANT - POWER SYSTEMS DIVISION (PSD)

Carter Machinery Company, Inc.; Mechanicsville (VA); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Paid time off

401(k) match

Life and disability insurance

Employee referral bonus program

Tool allowances and tool loans

Overtime opportunities

Shift differential

Job summary

Carter Machinery Co. Inc. in Richmond, Virginia is seeking a Sales Assistant for the PSD to support content management, data entry, and project coordination across multiple teams. The role emphasizes accuracy, timely updates, and effective communication with customers and internal staff.

The position is on-site, requires a high school education, and offers growth in administrative and project support responsibilities within a dynamic, industrial environment.

Qualifications

• High School/GED required; entry level.
• Prior admin, document-control, editing or project-support experience preferred.
• Strong organizational and administrative skills for multi-tasking and deadlines.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication for professional correspondence.
• Solid file-management, document-control and version-control abilities.
• Able to collaborate with project teams and other departments.
• Excellent attention to detail and commitment to accuracy.

Responsibilities

• Perform digital content and media support: basic edits and organization of photos, videos, and documents.
• Edit and enhance project materials using photo/video tools; adjust images, add text or effects.
• Enter and update information in spreadsheets, databases, and internal systems.
• Maintain and organize spreadsheets tracking contract requirements and project statuses.
• Gather materials from internal teams, verify completeness, and follow up on revisions.
• Maintain electronic and physical project files with naming/version control.
• Learn new editing tools and adapt to different platforms per project needs.
• Coordinate submission schedules and communicate status and document needs to sales/admin.
• Support customer communication related to submittals and assist CAD/PM teams as needed.
• Contribute to Continuous Improvement goals and perform other duties as assigned.

Skills

Organizational skills

Administrative support

Microsoft Office

Communication skills

Education

High School/GED

Tools

Word

Excel

PowerPoint

Outlook

Job description

SALES ASSISTANT - POWER SYSTEMS DIVISION (PSD)

Job Category: Power Systems/PSD Rental Operations

Requisition Number: SALES006829

• Full-Time
• On-site

Locations

Showing 1 location

Mechanicsville, VA 23116, USA

Description

Join a Company That's Built to Elevate You.

At Carter Machinery, we don't just offer jobs - we offer long-term careers defined by purpose, innovation, and impact. We've built an award-winning workplace where high achievers thrive, careers grow, and your work truly matters.

Our legacy is strong, our vision is bold, and our future is built on investing in the growth and well-being of our people. Whether you're turning a wrench, managing operations, or supporting customers, you play a vital role in powering industries that moves the world forward.

Location: Richmond, Virginia

Shift: 1st

Starting Compensation Range: $23.00 - $28.91 per hour

What You Will Do:

• Digital Content and Media Support - Make basic edits, and organize photos, videos, and other digital materials using appropriate editing platforms while ensuring content is consistent and meets customer and contract requirements
• Use photo, video, and document-editing platforms to enhance project materials, including adjusting images and videos, organizing visual elements, and adding text, transitions, effects, or other features when needed
• Enter and update information in spreadsheets, databases, and internal systems while maintaining accurate and organized records
• Maintain and organize spreadsheets that track contract requirements, customer information, project status, deliverables, deadlines, and outstanding items; Regularly review records for missing or incorrect information
• Gather required materials from internal team members, confirm that submission packages are complete and accurate, and follow up on missing information or revisions
• Maintain organized electronic and physical project files, apply consistent file naming and version control, archive completed submittals, and retain submission records in accordance with contract and company requirements
• Learn new editing tools and techniques and adapt to different platforms based on project and customer-submittal needs
• Coordinate submission schedules and communicate status, deadlines, and document needs to the sales admin and project team; Support customer communication related to submittals as directed
• Work in coordination with team to achieve Continuous Improvement goals and objectives
• Perform other related duties as assigned

What We’re Looking For:

• High School/GED
• Entry level
• Prior administrative, document-control, editing, or project-support experience preferred
• Strong organizational and administrative skills with the ability to manage multiple tasks, priorities, deadlines, and document requests efficiently
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Strong written and verbal communication skills, including proofreading and clear professional correspondence
• Strong file-management, document-control, and version-control skillsDemonstrated ability to work collaboratively with project teams and other departments
• Strong attention to detail and commitment to accuracy, consistency, and completeness

What Success Looks Like In This Role:

• Effective time management, including prioritization of competing demands, and meeting deadlines
• Quickly managing changing priorities, contract requirements, deadlines, and workload demands
• Thoroughly reading and following contract requirements, customer specifications, procedures, and submission instructions
• Successfully working in a fast-paced environment, prioritize workload, and meet project deadlines
• Maintaining a professional, responsive approach when supporting customer deliverables
• Promoting a positive customer experience

Physical Requirements:

• Regularly required to sit and talk or hear
• Frequently required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms
• Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus

Competitive Compensation and Benefits:

• Health, dental and vision insurance
• Paid time off
• 401(k), $0.75 to $1.25 match up to 6%
• Life and disability insurance
• In-house training instructors/programs
• Employee referral bonus program
• Tool allowances and tool loans
• Discounts on cellular phone service, computers, and vehicles
• Opportunities for overtime
• Shift differential (if applicable)

You'll gain access to real learning, real advancement, and a real future in a company that's reshaping what it means to lead in our industry. If you're looking for purpose, possibilities, and a team that wins together - you belong at Carter Machinery.

Come build what matters and build your future with us.

Actual base pay may vary based on experience, skills, qualifications, education, geographic location, and other relevant business considerations. In addition to base pay, the compensation package may include participation in performance-based incentive programs (e.g., discretionary or non-discretionary plans), as well as overtime eligibility depending on the role.

Carter Machinery Co. Inc. is an EEO/AA Employer. All qualified individuals - including minorities, females, veterans, and individuals with disabilities, or any other characteristic protected by law - are encouraged to apply.

Carter Machinery is a drug-free workplace.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.