Sales Support Executive & Office Management

Omiz Staffing Solutions (OSS); Tampa (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Omiz Staffing Solutions (OSS) is seeking a Sales Support Executive & Office Management professional to boost sales efficiency, manage orders, and handle essential admin duties in Tampa. You will partner with sales teams, oversee end-to-end order processing, support e-commerce, monitor inventory, coordinate with distributors, and travel for major events while keeping accurate records.

Strong bilingual English/Spanish, a business degree, and proficiency in Microsoft Office with Salesforce and SAP

Qualifications

• Bachelor's degree in business, communications, or related field.
• Fluency in Spanish and English. (MUST)
• Strong organizational, multitasking, and time-management skills.
• Excellent communication, customer service, and problem-solving abilities.
• High attention to detail and accuracy in order processing, inventory management, and documentation.
• A proactive, self-motivated approach with the ability to work independently and collaboratively.
• Proficiency in Microsoft Office and the ability to learn sales, order management, and e-commerce systems quickly.

Responsibilities

• Sales Support: Partner with Sales Representatives and RSMs to support daily sales activities and customer requests.
• Order Management: Manage the complete order cycle from entry through shipment.
• E-commerce Operations: Support online shop activities and coordinate offline orders when needed.
• Inventory & Stock Reconciliation: Monitor inventory and coordinate with warehouse and sales teams.
• Customer & Distributor Coordination: Communicate with distributors and coordinate materials for events.
• Operational Coordination: Track order turnaround times and maintain sales/shipment records.
• Events & Travel: Travel within assigned states to support major exhibitions and trade shows.
• Office Management: Coordinate office supplies and general administrative tasks.

Skills

Bilingual English/Spanish

Organization

Multitasking

Communication

Detail-oriented

Independent & collaborative

Microsoft Office proficiency

Education

Bachelor's degree in business/communications

Tools

Salesforce

SAP

Microsoft Office

Job description

We're looking for a Sales Support Executive & Office Management professional who can help drive sales efficiency, streamline order processing, and provide essential administrative support.

What You'll Do

• Sales Support: Partner with Sales Representatives and Regional Sales Managers (RSMs) to support daily sales activities, customer requests, and business operations.
• Order Management: Manage the complete order cycle, from order entry through shipment, ensuring accurate and timely processing.
• E-commerce Operations: Support online shop activities, troubleshoot routine issues, and coordinate offline orders when needed.
• Inventory & Stock Reconciliation: Monitor inventory accuracy, reconcile discrepancies, and coordinate with warehouse and sales teams to prevent order issues.
• Customer & Distributor Coordination: Communicate with distributors, provide product and order information, and coordinate materials for events and exhibitions.
• Operational Coordination: Track order turnaround times, resolve order exceptions, and maintain accurate sales and shipment records.
• Events & Travel: Travel within assigned states to support major exhibitions, trade shows, and business events.
• Office Management: Coordinate office supplies, administrative tasks, and general office operations to ensure a smooth-running workplace.

What We're Looking For

• Bachelor's degree in business, Communications, or a related field.
• Fluency in Spanish and English. (MUST)
• Strong organizational, multitasking, and time-management skills.
• Excellent communication, customer service, and problem-solving abilities.
• High attention to detail and accuracy in order processing, inventory management, and documentation.
• A proactive, self-motivated approach with the ability to work independently and collaboratively.
• Proficiency in Microsoft Office and the ability to learn sales, order management, and e-commerce systems quickly.

Preferred Qualifications

• Experience with Salesforce and SAP.
• Familiarity with inventory control, order management, and shipment coordination.
• Experience in B2C-B2B operations or the automotive industry.
• Previous experience supporting sales teams, distributors, or e-commerce operations.