Sales Proposals & Admin Specialist

Maxair Mechanical, LLC; Marietta (GA); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Health savings account

Flexible spending account

Dental insurance

Vision insurance

Life insurance

401(k)

401(k) matching

Referral program

Tuition reimbursement

Job summary

The Sales Administrator at Maxair Mechanical is responsible for supporting the commercial sales organization through quote and proposal development, and administrative coordination. This role works closely with sales representatives, service teams, and internal departments to help opportunities move efficiently through the sales process.

Core duties include maintaining accurate customer, equipment, quotes, and opportunity data; providing timely quotes and renewal support; and ensuring invoicing

Qualifications

• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Excellent organizational, written, verbal, and customer service abilities.
• Strong attention to detail with the ability to manage multiple priorities and deadlines.
• Experience supporting HVAC, mechanical, construction, plumbing, controls, or service operations.

Responsibilities

• Assist sales representatives with quote data entry and quote development.
• Prepare, update, format, and organize proposals, pricing sheets, and supporting documentation.
• Perform sales support activities and complete special projects as assigned.
• Assist with data entry of capital expenditure plans under the guidance of Account Managers.
• Maintain organized administrative records
• Maintain accurate customer, quote, agreement, and opportunity information in company systems.
• Identify opportunities to improve sales administration, data accuracy, responsiveness, and workflow consistency.

Skills

MS Office

Excel

Word

Outlook

PowerPoint

Organizational skills

Customer service

Attention to detail

Job description

The Sales Administrator at Maxair Mechanical is responsible for supporting the commercial sales organization through quote and proposal development, and administrative coordination. This role works closely with sales representatives, service teams, and internal departments to help opportunities move efficiently through the sales process.

Core duties include maintaining accurate customer, equipment, quotes, and opportunity data; providing timely quotes and renewal support; and ensuring invoicing