Sales Administrator

Maxair Mechanical, LLC; Marietta (GA); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Health savings account

Flexible spending account

Dental insurance

Vision insurance

Life insurance

401(k)

401(k) matching

Referral program

Tuition reimbursement

Job summary

The Sales Administrator at Maxair Mechanical is responsible for supporting the commercial sales organization through quote and proposal development, and administrative coordination. This role works closely with sales representatives, service teams, and internal departments to help opportunities move efficiently through the sales process.

Core duties include maintaining accurate customer, equipment, quotes, and opportunity data; providing timely quotes and renewal support; and ensuring invoicing

Qualifications

• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Excellent organizational, written, verbal, and customer service abilities.
• Strong attention to detail with the ability to manage multiple priorities and deadlines.
• Experience supporting HVAC, mechanical, construction, plumbing, controls, or service operations.

Responsibilities

• Assist sales representatives with quote data entry and quote development.
• Prepare, update, format, and organize proposals, pricing sheets, and supporting documentation.
• Perform sales support activities and complete special projects as assigned.
• Assist with data entry of capital expenditure plans under the guidance of Account Managers.
• Maintain organized administrative records
• Maintain accurate customer, quote, agreement, and opportunity information in company systems.
• Identify opportunities to improve sales administration, data accuracy, responsiveness, and workflow consistency.

Skills

MS Office

Excel

Word

Outlook

PowerPoint

Organizational skills

Customer service

Attention to detail

Job description

Description

Job Title: Sales Administrator

Reports To: VP of Commercial Sales

Location: 814 Livingston Ct, Marietta, GA 30067

Schedule/Hours: Mon–Fri, 8:00 AM–5:00 PM

Company Website: www.maxairmech.com

COMPANY VISION

Our vision is to create an environment where individuals are not only eager to succeed but also prepared and supported to thrive. We are dedicated to fostering growth that extends beyond our organization, enriching the lives of our people, their families and the communities they serve. At Maxair, we strive to cultivate a workplace where individuals find fulfillment in their work and build meaningful connections with each other.

MAXAIR Mechanical, founded in 1988, is a people-first company that provides commercial and industrial HVAC, Plumbing, and Controls solutions throughout Metro Atlanta and surrounding areas. We proudly serve a variety of industries and are part of the Service Logic family of companies.

POSITION TITLE & DESCRIPTION

The Sales Administrator is responsible for supporting the commercial sales organization through quote and proposal development, and administrative coordination. This role works closely with sales representatives, service teams, and internal departments to help opportunities move efficiently through the sales process and to create additional selling capacity for the sales team.

Success in this role means:

• Maintaining accurate customer, equipment, quotes, and opportunity information.
• Providing timely quotes, proposals, pricing, and renewal support to sales representatives.
• Maintaining administrative controls that support accurate invoicing and reporting.
• Improving sales productivity through dependable follow-up and organized execution.

CORE VALUES

• Accountability: Willingness to take ownership of my own actions and encouraging others to do the same, fostering a culture of responsibility and growth.
• Drive: The unwavering determination to support those around you, overcome obstacles, and achieve goals.
• Humility: Having an accurate assessment of your abilities and putting the interest of the team ahead of your own.
• Integrity: Always doing the right thing—even when it isn’t convenient, or no one is watching.
• People Focused: Prioritizing the well-being and growth of teams, families, customers, and the community, ensuring they feel connected, supported, and valued.

KEY RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sales & Quote Support

• Assist sales representatives with quote data entry and quote development.
• Prepare, update, format, and organize proposals, pricing sheets, and supporting documentation.
• Perform sales support activities and complete special projects as assigned.
• Assist with data entry of capital expenditure plans under the guidance of Account Managers.
• Maintain organized administrative records
• Maintain accurate customer, quote, agreement, and opportunity information in company systems.
• Identify opportunities to improve sales administration, data accuracy, responsiveness, and workflow consistency.

Requirements

PREFERRED EXPERIENCE & QUALIFICATIONS

Required

• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Excellent organizational, written, verbal, and customer service abilities.
• Strong attention to detail with the ability to manage multiple priorities and deadlines.

Preferred

• Experience supporting HVAC, mechanical, construction, plumbing, controls, or service operations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This position is primarily office-based and requires extended periods of sitting, computer work, and communication by phone and email. The role requires regular use of standard office equipment and occasional movement throughout the office or operational areas to coordinate with team members. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of the job.

Job Type: Full-Time

Compensation

$18-20/hour

Benefits

• Paid time off
• Health insurance
• Health savings account
• Flexible spending account
• Dental insurance
• Vision insurance
• Life insurance
• 401(k)
• 401(k) matching
• Referral program
• Tuition reimbursement

Work Location

814 Livingston Ct, Marietta, GA 30067

EEO Statement

Maxair Mechanical is fully committed to employing a diverse workforce. We recruit and retain talented individuals without regard to gender, race, age, marital status, disability, veteran status, sexual orientation and gender identity or any other status protected by federal, state, or local law.