Sales & Orders Coordinator

All Access Staging & Productions, Inc.; Torrance (CA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

All Access Staging & Productions, Inc. is seeking a detail-oriented Sales Administrative Assistant to support our sales team in Torrance, CA.

The role involves handling quotes, processing sales and rental orders, and maintaining accurate customer and job records while coordinating information between the sales team, clients, and internal departments. The ideal candidate will possess strong communication, organizational skills, and the ability to manage multiple priorities in a fast-paced

Qualifications

• High school diploma or equivalent preferred.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications (Outlook, Excel, Word).
• Experience with sales, rental, inventory, or order management software preferred.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Follow company policies, SOPs, and safety requirements.
• Assist Sales Account Executives with quotes, orders, and related documentation.
• Enter, review, and maintain accurate sales and rental information in company software systems.
• Coordinate communication between the sales team, clients, and internal departments.
• Respond to telephone calls and email inquiries in a professional and timely manner.
• Maintain customer records, account notes, contact information, and job documentation.
• Track order status, logistics, and required paperwork for active jobs to support timely and accurate execution.
• Review sales and rental entries for accuracy and report findings to the Sales Manager as requested.
• Prepare routine reports and assist with daily, weekly, and monthly sales tracking and analysis.
• Perform general administrative duties, including filing, copying, scanning, and mailing documents.

Skills

Communication

Organization

Multitasking

Attention to detail

Customer service

Education

High School Diploma or equivalent

Tools

Microsoft Office

Outlook

Excel

Word

Job description

All Access Staging & Productions, Inc. is seeking a detail-oriented Sales Administrative Assistant to support our sales team in Torrance, CA.

The role involves handling quotes, processing sales and rental orders, and maintaining accurate customer and job records while coordinating information between the sales team, clients, and internal departments. The ideal candidate will possess strong communication, organizational skills, and the ability to manage multiple priorities in a fast-paced