Sales Administrative Assistant

All Access Staging & Productions, Inc.; Torrance (CA); Presencial; USD 30 000 - 39 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Benefits eligible

Resumo da oferta

All Access Staging & Productions, Inc. is seeking a detail-oriented Sales Administrative Assistant to support our sales team in Torrance, CA.

The role involves handling quotes, processing sales and rental orders, and maintaining accurate customer and job records while coordinating information between the sales team, clients, and internal departments. The ideal candidate will possess strong communication, organizational skills, and the ability to manage multiple priorities in a fast-paced

Qualificações

• High school diploma or equivalent preferred.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications (Outlook, Excel, Word).
• Experience with sales, rental, inventory, or order management software preferred.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsabilidades

• Follow company policies, SOPs, and safety requirements.
• Assist Sales Account Executives with quotes, orders, and related documentation.
• Enter, review, and maintain accurate sales and rental information in company software systems.
• Coordinate communication between the sales team, clients, and internal departments.
• Respond to telephone calls and email inquiries in a professional and timely manner.
• Maintain customer records, account notes, contact information, and job documentation.
• Track order status, logistics, and required paperwork for active jobs to support timely and accurate execution.
• Review sales and rental entries for accuracy and report findings to the Sales Manager as requested.
• Prepare routine reports and assist with daily, weekly, and monthly sales tracking and analysis.
• Perform general administrative duties, including filing, copying, scanning, and mailing documents.

Conhecimentos

Communication

Organization

Multitasking

Attention to detail

Customer service

Formação académica

High School Diploma or equivalent

Ferramentas

Microsoft Office

Outlook

Excel

Word

Descrição da oferta de emprego

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

About the Organization Since 1991 All Access Staging has been an international leader of quality set construction and staging design. We work in the fast-paced world of live entertainment for television, film, festivals, conventions, tours, and installation markets throughout the globe. All Access Versa Stage has innovative staging products designed and manufactured at our headquarters in Los Angeles with locations in New Jersey, and London areas, but can travel the world with our product to take any event to the next level!

Location Torrance, CA

Category Administration

Position Sales Administrative Assistant

Exempt/Non-Exempt Non-Exempt

Full-Time/Part-Time Full-Time

Pay Range

$22- $28 per hour - DOE

Position Summary

All Access Staging & Productions, Inc. is seeking an organized, detail-oriented, and proactive Sales Administrative Assistant to support our sales team. This position is responsible for assisting with quotes, processing and reviewing sales and rental orders, maintaining accurate customer and job records, tracking documentation, and coordinating information between the sales team, clients, and internal departments.

The ideal candidate will have strong communication and organizational skills, the ability to manage multiple priorities, and the flexibility to work in a fast-paced, deadline-driven production environment. Attention to detail, accuracy, and the ability to follow established procedures are essential to this role.

This is a non-exempt, hourly position. Eligible employees may participate in company benefit programs, subject to applicable eligibility requirements and plan terms.

Essential Duties and Responsibilities

• Follow established company policies, standard operating procedures, and applicable safety requirements.
• Assist Sales Account Executives with preparing, updating, and maintaining quotes, orders, and related documentation.
• Enter, review, and maintain accurate sales and rental information in company software systems.
• Coordinate communication between the sales team, clients, and internal departments to ensure order details and requirements are communicated accurately and promptly.
• Respond to telephone calls and email inquiries in a professional and timely manner.
• Maintain customer records, account notes, contact information, and job documentation.
• Track order status, logistics, and required paperwork for active jobs to support timely and accurate execution.
• Review sales and rental entries for accuracy, completeness, and discrepancies, and report findings to the Sales Manager as requested.
• Prepare routine reports and assist with daily, weekly, and monthly sales tracking and analysis.
• Perform general administrative and clerical duties, including filing, copying, scanning, and mailing documents.
• Handle confidential customer, company, and business information appropriately.
• Assist with additional sales and administrative tasks as needed to support department operations.

Qualifications and Requirements

• High school diploma or equivalent preferred.
• Previous administrative, customer service, sales support, or related experience preferred.
• Strong verbal and written communication skills.
• Professional and courteous telephone and email communication skills.
• Proficiency in Microsoft Office applications, including Outlook, Excel, and Word.
• Experience with sales, rental, inventory, or order management software preferred.
• Strong organizational skills and attention to detail, with the ability to maintain accurate records.
• Ability to prioritize tasks, manage multiple assignments, and meet deadlines in a fast-paced environment.
• Ability to communicate effectively and work collaboratively with employees across multiple departments.
• Ability to follow instructions, established procedures, and department processes.
• Ability to handle confidential and sensitive information appropriately.
• Reliable attendance and punctuality.
• Experience in live events, staging, entertainment production, or a related industry preferred.
• Bilingual communication skills are a plus.

Physical Demands and Work Environment

• Regularly required to communicate verbally and listen effectively.
• Frequently required to sit and work at a computer for extended periods.
• Regularly required to use a computer, telephone, and other standard office equipment.
• Requires close visual attention to review documents, enter data, and verify information for accuracy.
• May occasionally be required to stand, walk, bend, or reach.
• May occasionally be required to lift or move materials weighing up to 50 pounds.
• Must be able to manage multiple tasks, maintain attention to detail, and meet established deadlines.

Additional Information

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Employees may be assigned other job-related duties as needed by authorized personnel.

The essential functions and requirements of this position may be modified to reasonably accommodate qualified individuals with disabilities. To perform this job successfully, an employee must be able to perform the essential functions of the position, with or without reasonable accommodation.

E-Verify

All Access Staging & Productions participates in the federal E-Verify program. Employment is contingent upon verification of identity and authorization to work in the United States.

This position is currently accepting applications.