Operations & Purchasing Coordinator

A-STAFFING, INC.; New York (NY); Vor Ort; USD 42.000 - 66.000; Vollzeit

Zusammenfassung

A-STAFFING, INC. is seeking an organized administrative coordinator with strong Excel and communication skills to manage quotations, orders, and vendor relations in our New York office.

The role requires precise data handling, coordination with engineers, sales, carriers, and suppliers, and timely delivery coordination. Proficiency in English and Japanese and team collaboration are essential for success.

Qualifikationen

• Excel proficiency with formulas and data handling.
• Strong mathematical skills and high attention to detail.
• Professional customer service skills.
• Strong verbal and written English and Japanese communication.
• Organizational and time-management abilities with deadlines.
• Ability to work collaboratively in a team-oriented environment.

Aufgaben

• Prepare accurate quotations and cost summaries coordinating with engineers, sales reps, carriers, suppliers, subcontractors, and others in sales orders.
• Draft and prepare Master Service Agreements, distribute to customers and relevant parties, and maintain records.
• Review order documentation to ensure information and supporting documents are complete.
• Place orders and verify delivery dates; create invoice data for started/completed services.
• Enter sales orders into internal databases and update account/customer records.
• Prepare purchase request forms from approved cost summaries and control on-time delivery.
• Place purchase orders for licenses, software, and other products; coordinate shipment and delivery.
• Communicate with carriers and data center providers to obtain quotes and complete placements on time.
• Monitor order status through close communication with stakeholders and update progress.
• Share status of orders and service activation with customers and internal teams.
• Enter and update sales order information and modify invoice forms as required.
• Compile monthly sales reports and maintain up-to-date records.
• Manage incoming/outgoing mail, packages, and deliveries.
• Request and issue COIs for requirements.
• Coordinate product fulfillment and handle vendor invoices related to purchases.
• Update asset information in asset management systems and maintain accurate records.
• Provide backup support for team members and take on additional duties as needed.

Kenntnisse

Excel

Mathematics

Customer service

English/Japanese

Organizational skills

Team collaboration

Jobbeschreibung

A-STAFFING, INC. is seeking an organized administrative coordinator with strong Excel and communication skills to manage quotations, orders, and vendor relations in our New York office.

The role requires precise data handling, coordination with engineers, sales, carriers, and suppliers, and timely delivery coordination. Proficiency in English and Japanese and team collaboration are essential for success.