Sales Operations Specialist - AI-Driven, Renewable Energy

Zero Impact Energy Group; Irvine (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Opportunity for advancement

Paid time off

Training & development

Dental insurance

Job summary

Zero Impact Solutions in Irvine, CA seeks a Sales Admin to drive the operational backbone of our growing sales team. You will manage systems, data, and cadence to convert signed proposals into funded, permitted projects, while keeping customers informed and reps focused on selling.

The role blends business analysis, project management, and daily AI-enabled work to accelerate deal flow, rebates, and handoffs to engineering and construction.

Qualifications

• 1–3+ years in sales operations, sales support, business analysis, CRM administration or project coordination.
• Strong written and verbal communication skills with customers and internal teams.
• Experience with CRM systems (Salesforce preferred) and dashboard reporting.
• Familiarity with AI tools to draft proposals and automate workflows.
• Knowledge of data workflows, pipelines and BI tools (Power BI, Tableau).
• Experience in EV charging, solar, construction or incentives is a plus.

Responsibilities

• Build and send proposals, quotes and follow-up materials for the sales team; keep templates current.
• Qualify inbound leads and schedule discovery calls; maintain pipeline with timely follow-up.
• Prepare RFP/RFQ responses and coordinate inputs from engineering and construction.
• Submit incentive and rebate applications (CALeVIP, LCFS) and track deadlines.
• Assist contract execution: gather signatures and hand off to engineering/construction.
• Serve as primary contact for customers, utilities and partners during sales-to-construction transition.
• Maintain Salesforce and Smartsheet dashboards; produce status reports and action items.

Skills

Sales operations

CRM administration

Project coordination

AI fluency

Data analytics

Communication

Education

Bachelor's degree

Tools

Jira

Smartsheet

MS Project

Asana

Monday.com

Job description

Zero Impact Solutions in Irvine, CA seeks a Sales Admin to drive the operational backbone of our growing sales team. You will manage systems, data, and cadence to convert signed proposals into funded, permitted projects, while keeping customers informed and reps focused on selling.

The role blends business analysis, project management, and daily AI-enabled work to accelerate deal flow, rebates, and handoffs to engineering and construction.