Sales Operations & ERP Specialist (Oracle)

Xpanner; Santa Fe (NM); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Performance incentives

Retirement plan

Flexible work environment

Job summary

Xpanner is redefining construction by retrofitting heavy machinery with software and Physical AI. We seek a Sales Operations Specialist to own the back-end execution of the sales and rental lifecycle—from intake and contract setup to ERP execution and AR coordination.

You’ll serve as the key liaison between Sales, Accounting, and customers’ AP teams, ensuring accurate revenue recognition. This high-impact role requires 3–5 years in sales operations or contracts, Oracle ERP experience, and a

Qualifications

• 3–5 years of experience in sales operations, order management, or contracts administration.
• Hands-on ERP experience (Oracle preferred) with a strong grasp of order-to-cash, invoicing, and revenue recognition processes.
• Exceptional attention to detail, capable of managing multiple complex contracts, deadlines, and billing milestones concurrently without errors.
• Strong written and verbal communication skills for cross-functional collaboration with stakeholders and customers.
• Founder’s mentality: proactive, adaptable, and comfortable building processes in a fast-paced, high-growth environment.

Responsibilities

• Lifecycle Management: Own the end-to-end sales and rental order lifecycle, from intake and contract setup to close-out.
• Contract Portfolio: Manage a high-volume, complex book of concurrent rental contracts with milestones and billing schedules.
• ERP Administration: Act as the Oracle ERP process owner, configuring and optimizing workflows for sales operations.
• Cross-Functional Alignment: Liaise between Sales, Accounting, and customer AP teams to reconcile invoices and ensure clean revenue recognition.
• Inside Sales Support: Partner with Account Executives to qualify leads, draft quotes, and drive the sales cycle.
• Data & Reporting: Maintain CRM hygiene and build reporting across pipeline, ERP, and AR data.
• Process Improvement: Identify friction points in order-to-cash and deploy scalable fixes.
• Forecasting & Health Tracking: Work with Finance to project rental revenue and monitor contract health.
• Preferred: Oracle ERP Fusion/NetSuite/EBS, Salesforce or HubSpot.

Skills

Sales operations

Order management

Contracts administration

Attention to detail

Communication skills

Founder's mentality

Education

Bachelor’s degree in Business, Finance, Operations, Supply Chain, or related field

Tools

Oracle ERP

Salesforce

HubSpot

Job description

Xpanner is redefining construction by retrofitting heavy machinery with software and Physical AI. We seek a Sales Operations Specialist to own the back-end execution of the sales and rental lifecycle—from intake and contract setup to ERP execution and AR coordination.

You’ll serve as the key liaison between Sales, Accounting, and customers’ AP teams, ensuring accurate revenue recognition. This high-impact role requires 3–5 years in sales operations or contracts, Oracle ERP experience, and a