Sales Operations & CRM Coordinator

Integrated 3D; Redmond (OR); On-site; USD 45,000 - 60,000; Full time

Job summary

i3D Manufacturing is seeking a Sales Coordinator to provide administrative and operational support to the sales team. You will maintain customer and part masterfiles, ensure data accuracy, and help optimize CRM usage across the organization.

You will also develop and maintain SOPs, support reporting and analytics, and coordinate trade show logistics and travel for the sales team. A proactive, detail-oriented communicator will thrive in this role.

Qualifications

• 1+ years of experience in a sales support, sales operations, or coordinator role.
• Experience working within a CRM system (e.g., HubSpot, Salesforce, or similar).
• Strong organizational skills with high attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Clear written and verbal communication skills.

Responsibilities

• Maintain accurate, up-to-date customer and opportunity records in the CRM.
• Monitor data hygiene, flagging duplicate, incomplete, or outdated entries for correction.
• Support pipeline tracking by logging activities, updating opportunity stages, and ensuring follow-up tasks are recorded.
• Support sales team members on CRM best practices and data entry standards.
• Assist in building and refining CRM reports, dashboards, and views for leadership visibility.
• Create, organize, and maintain customer and part masterfiles across relevant systems.
• Ensure masterfile data (pricing, specifications, contacts, terms) stays accurate and current.
• Coordinate with Sales Engineers to capture updates from active projects and quotes.
• Support handoffs between sales and project coordinators by ensuring masterfile information is complete before project kickoff.
• Document and maintain Standard Operating Procedures for sales team workflows (CRM use, quoting, order intake, masterfile updates, reporting).
• Identify process gaps or inconsistencies and recommend improvements.
• Support onboarding of new sales team members by maintaining clear, current process documentation.
• Partner with cross-functional teams to align sales SOPs with production, finance, and quality requirements.
• Prepare regular sales reports (pipeline status, forecast accuracy, win/loss trends, activity metrics) for leadership review.
• Compile data from CRM and other systems into clear, organized summaries.
• Support month-end and quarter-end reporting cycles.
• Flag data trends or discrepancies that may need leadership attention.
• Assist with quotes intake, tracking, and routing to the appropriate Sales Engineer.
• Prepare and format proposals, quotes, presentations, and other customer-facing materials.
• Track follow-up items and deadlines to help the sales team stay on schedule.
• Serve as a point of contact for internal questions related to sales process, CRM, or documentation.
• Support coordination of trade show logistics, including shipping SWAG, marketing materials, and booth supplies to event locations.
• Coordinate travel arrangements (flights, lodging, rental cars) for the sales team, including itinerary management and expense documentation as needed.

Skills

CRM proficiency

Organizational skills

Attention to detail

Communication skills

Time management

Cross-functional collaboration

Tools

HubSpot

Salesforce

Job description

i3D Manufacturing is seeking a Sales Coordinator to provide administrative and operational support to the sales team. You will maintain customer and part masterfiles, ensure data accuracy, and help optimize CRM usage across the organization.

You will also develop and maintain SOPs, support reporting and analytics, and coordinate trade show logistics and travel for the sales team. A proactive, detail-oriented communicator will thrive in this role.