Sales Operations & Administration Specialist

Paycom; Las Vegas (NV); On-site; USD 42,000 - 65,000; Full time

Job summary

CES Power is seeking a detail-oriented Sales Administrator to support our commercial team across the quote-to-cash lifecycle. This role ensures accurate quotes, clean CRM records, and timely documentation from initial quote through job closeout.

Strong attention to detail and cross-functional collaboration are essential. You will partner with Sales, Engineering, and Finance to manage contracts, purchase orders, change orders, and billing, helping prevent delays and aging items.

Qualifications

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• 2+ years of experience in sales administration, order management, or quote-to-cash processes.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficient with CRM systems and Microsoft 365 applications, including Excel, Outlook, Word, and Teams.

Responsibilities

• Manage Quotes and CRM Administration; create accurate customer quotes within CRM.
• Maintain opportunity, quote, and job records throughout the customer lifecycle; verify approvals.
• Coordinate with Sales and Engineering to keep records aligned and resolve discrepancies.
• Handle contracts, purchase orders, certificates of insurance, tax forms, deposits, and related documentation; manage approvals and signatures.
• Provide billing support and manage change-order documentation; track approvals and prevent delays.
• Support job-cost documentation and closeout activities; escalate incomplete or incorrectly coded transactions.

Skills

CRM systems

MS Excel

Organization

Communication

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft 365

Teams

Job description

CES Power is seeking a detail-oriented Sales Administrator to support our commercial team across the quote-to-cash lifecycle. This role ensures accurate quotes, clean CRM records, and timely documentation from initial quote through job closeout.

Strong attention to detail and cross-functional collaboration are essential. You will partner with Sales, Engineering, and Finance to manage contracts, purchase orders, change orders, and billing, helping prevent delays and aging items.