Administrator, Sales

Paycom; Las Vegas (NV); On-site; USD 42,000 - 65,000; Full time

Job summary

CES Power is seeking a detail-oriented Sales Administrator to support our commercial team across the quote-to-cash lifecycle. This role ensures accurate quotes, clean CRM records, and timely documentation from initial quote through job closeout.

Strong attention to detail and cross-functional collaboration are essential. You will partner with Sales, Engineering, and Finance to manage contracts, purchase orders, change orders, and billing, helping prevent delays and aging items.

Qualifications

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• 2+ years of experience in sales administration, order management, or quote-to-cash processes.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficient with CRM systems and Microsoft 365 applications, including Excel, Outlook, Word, and Teams.

Responsibilities

• Manage Quotes and CRM Administration; create accurate customer quotes within CRM.
• Maintain opportunity, quote, and job records throughout the customer lifecycle; verify approvals.
• Coordinate with Sales and Engineering to keep records aligned and resolve discrepancies.
• Handle contracts, purchase orders, certificates of insurance, tax forms, deposits, and related documentation; manage approvals and signatures.
• Provide billing support and manage change-order documentation; track approvals and prevent delays.
• Support job-cost documentation and closeout activities; escalate incomplete or incorrectly coded transactions.

Skills

CRM systems

MS Excel

Organization

Communication

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft 365

Teams

Job description

Join the Team That Powers Extraordinary EventsCES Power is a leading provider of temporary power solutions for the broadcasting, entertainment, industrial, and other demanding markets. Since 2000, we've powered some of the world's most complex live events and mission-critical operations through innovative, reliable, and sustainable power services. CES Power is also a portfolio company of Allied Industrial Partners, supporting continued growth and investment across our business.As we continue to grow, we are seeking a detail-oriented, highly organized Sales Administrator to support our commercial team and help drive excellence throughout the quote-to-cash process. This is an outstanding opportunity for a professional who thrives in a fast-paced environment, enjoys working across departments, and takes pride in accuracy, accountability, and customer service.Position OverviewThe Sales Administrator is a critical member of CES Power's centralized sales support function. This role manages designated administrative portions of the quote-to-cash process for assigned Account Managers, ensuring commercial records are accurate, documentation is complete, and administrative controls are followed from initial quote through final job closeout.This position is ideal for someone who enjoys process ownership, coordinating across multiple stakeholders, maintaining data accuracy, and supporting revenue-generating activities through exceptional administrative execution.What You'll DoManage Quotes and CRM AdministrationCreate accurate customer quotes within CRM based on approved commercial terms and pricing.Maintain opportunity, quote, and job records throughout the customer lifecycle.Verify required approvals and documentation before transactions advance.Coordinate with Sales and the Engineering Desk to ensure records remain aligned.Identify discrepancies and escalate issues that could impact execution or customer service.Support Contracts and Customer DocumentationManage contracts, purchase orders, certificates of insurance, tax forms, deposits, and related customer documentation.Coordinate approval and signature workflows.Communicate professionally with customers regarding administrative requirements.Partner with Finance and Credit teams to obtain required supporting information.Billing and Change Order AdministrationCreate and maintain change-order documentation.Track customer approvals and identify potential billing delays.Ensure all required documentation and approvals are complete prior to billing release.Support invoice administration and resolution of billing-related issues.Job Cost and Closeout SupportReview and process job-cost documentation for completeness and accuracy.Escalate unsupported, incomplete, or incorrectly coded transactions.Manage administrative closeout activities and track aging items.Help ensure jobs are properly documented and ready for financial closeout.Deliver Exceptional Internal and External ServiceSupport assigned Account Managers while collaborating across Sales, Operations, Engineering, and Finance.Provide backup coverage for teammates and assist with workload balancing.Contribute to process improvements, documentation, and team development initiatives.What Success Looks LikeSuccessful candidates will:Maintain highly accurate CRM and commercial records.Consistently meet service-level expectations for quotes, documentation, billing support, and closeout activities.Reduce avoidable rework, billing delays, and aged administrative items.Demonstrate sound judgment while enforcing established controls and procedures.Contribute to a culture of accountability, collaboration, and continuous improvement.QualificationsRequiredHigh school diploma or equivalent; Associate's or Bachelor's degree preferred.Two or more years of experience in sales administration, order management, quote-to-cash processes, contract administration, billing support, or a related role.Strong organizational skills with the ability to manage multiple priorities and deadlines.Professional written and verbal communication skills.Proficiency with CRM systems and Microsoft 365 applications, including Excel, Outlook, Word, and Teams.Strong attention to detail, follow-through, and commitment to process integrity.PreferredExperience in project-based, rental, construction, industrial services, field services, or live event industries.Familiarity with contracts, purchase orders, change orders, billing support, job-cost coding, and closeout processes.Experience supporting cross-functional business teams.Experience working in centralized service environments or shared-support models.Why CES Power?At CES Power, you'll join a company that values accountability, teamwork, customer service, innovation, and continuous improvement. You'll work alongside talented professionals supporting industry-leading projects while building a rewarding career in a growing organization.If you're highly organized, process-driven, and committed to delivering exceptional service, we'd love to hear from you.Employment StatementCES Power LLC is an equal opportunity employer. Employment decisions are made without regard to legally protected characteristics. This job description describes the general nature and level of work expected and is not an exhaustive list of every responsibility. Responsibilities may evolve as the centralized Sales Administration function matures.