Sales Executive Assistance

Greatjob; St. Louis (MO); On-site; USD 65,000 - 90,000; Full time

Job summary

Greatjob is seeking a Sales Executive Assistant to support the Sales Manager and sales team in St. Louis, MO.

The role focuses on high-level administrative and operational tasks to keep the sales organization aligned with business objectives. Responsibilities include calendar management, meeting preparation with reports and materials, tracking action items, coordinating internal and external meetings, and maintaining accurate sales records in CRM/ERP systems.

Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• 5+ years of experience in an executive assistant, administrative, sales support, business operations, or similar role.
• Experience in industrial distribution, manufacturing, rotating equipment, pumps, motors, or a technical business environment.
• Experience working with CRM and ERP systems.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage confidential and sensitive information; ability to work independently and anticipate needs.
• Strong proficiency in Microsoft Office, particularly Excel, Outlook, PowerPoint, and Teams.

Responsibilities

• Serve as the primary administrative and organizational support partner to the Sales Manager.
• Manage and coordinate the Sales Manager's calendar, meetings, appointments, and priorities.
• Prepare the Sales Manager for meetings by gathering information, reports, presentations, and other necessary materials.
• Track action items and follow-up commitments from meetings to ensure timely completion.
• Coordinate internal and external meetings, customer visits, sales events, and team activities.
• Prepare correspondence, presentations, reports, spreadsheets, and other business documents.
• Compile sales activity, bookings, revenue, quote, pipeline, and other performance information.
• Assist the Sales Manager in monitoring team performance against established goals and KPIs.
• Maintain accurate sales records and ensure information is updated in applicable systems
• Handle confidential and sensitive business information with a high degree of discretion.

Skills

Organizational skills

Time-management

Written and verbal communication

Attention to detail

Discretion with sensitive information

Independent work

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

CRM systems

ERP systems

Microsoft Office (Excel, Outlook, PowerPoint, Teams)

Job description

The Sales Executive Assistant to the Sales Manager provides high-level administrative, organizational, and operational support to the Sales Manager and sales team. This role serves as a trusted business partner to the Sales Manager, helping manage priorities, coordinate activities, track follow-up, prepare reporting, and ensure the sales organization remains focused and aligned with business objectives.

What You'll Do:

• Serve as the primary administrative and organizational support partner to the Sales Manager.
• Manage and coordinate the Sales Manager's calendar, meetings, appointments, and priorities.
• Prepare the Sales Manager for meetings by gathering information, reports, presentations, and other necessary materials.
• Track action items and follow-up commitments from meetings to ensure timely completion.
• Coordinate internal and external meetings, customer visits, sales events, and team activities.
• Prepare correspondence, presentations, reports, spreadsheets, and other business documents.
• Compile sales activity, bookings, revenue, quote, pipeline, and other performance information.
• Assist the Sales Manager in monitoring team performance against established goals and KPIs.
• Maintain accurate sales records and ensure information is updated in applicable systems
• Handle confidential and sensitive business information with a high degree of discretion.

What You'll Need:

• High school diploma or equivalent; associate or bachelor's degree preferred.
• 5+ years of experience in an executive assistant, administrative, sales support, business operations, or similar role.
• Experience in industrial distribution, manufacturing, rotating equipment, pumps, motors, or a technical business environment.
• Experience working with CRM and ERP systems.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage confidential and sensitive information.Ability to work independently and anticipate needs.
• Strong proficiency in Microsoft Office, particularly Excel, Outlook, PowerPoint, and Teams.