Sales Manager Support & Operations Specialist

OTC Industrial; Northern (KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

OTC Industrial is seeking a seasoned Sales Executive Assistant to support the Sales Manager and sales team. You will manage calendars, compile reports, and prepare materials for meetings, ensuring the team stays aligned with business objectives.

The role requires 5+ years in a related role, experience with CRM/ERP, and strong organizational and communication skills. You will handle confidential information with discretion and coordinate internal and external events as needed.

Qualifications

• 5+ years in an executive assistant or similar role.
• Experience in industrial distribution or a technical business environment.
• Experience with CRM and ERP systems.
• Strong organizational and time-management skills.
• Ability to handle confidential information and work independently.

Responsibilities

• Serve as the primary administrative and organizational support partner to the Sales Manager.
• Manage and coordinate the Sales Manager's calendar, meetings, appointments, and priorities.
• Prepare the Sales Manager for meetings by gathering information, reports, presentations, and other materials.
• Track action items and follow-up commitments from meetings to ensure timely completion.
• Coordinate internal and external meetings, customer visits, sales events, and team activities.
• Prepare correspondence, presentations, reports, spreadsheets, and other business documents.
• Compile sales activity, bookings, revenue, quote, pipeline, and other performance information.
• Assist the Sales Manager in monitoring team performance against established goals and KPIs.
• Maintain accurate sales records and ensure information is updated in applicable systems.
• Handle confidential and sensitive business information with a high degree of discretion.

Skills

Executive support

Time management

Attention to detail

Written and verbal communication

Independent worker

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

CRM software

ERP systems

Microsoft Office

Excel

PowerPoint

Job description

OTC Industrial is seeking a seasoned Sales Executive Assistant to support the Sales Manager and sales team. You will manage calendars, compile reports, and prepare materials for meetings, ensuring the team stays aligned with business objectives.

The role requires 5+ years in a related role, experience with CRM/ERP, and strong organizational and communication skills. You will handle confidential information with discretion and coordinate internal and external events as needed.