Sales Executive Assistance

OTC Industrial; Northern (KY); Hybrid; USD 55.000 - 75.000; Vollzeit

Zusammenfassung

OTC Industrial is seeking a seasoned Sales Executive Assistant to support the Sales Manager and sales team. You will manage calendars, compile reports, and prepare materials for meetings, ensuring the team stays aligned with business objectives.

The role requires 5+ years in a related role, experience with CRM/ERP, and strong organizational and communication skills. You will handle confidential information with discretion and coordinate internal and external events as needed.

Qualifikationen

• 5+ years in an executive assistant or similar role.
• Experience in industrial distribution or a technical business environment.
• Experience with CRM and ERP systems.
• Strong organizational and time-management skills.
• Ability to handle confidential information and work independently.

Aufgaben

• Serve as the primary administrative and organizational support partner to the Sales Manager.
• Manage and coordinate the Sales Manager's calendar, meetings, appointments, and priorities.
• Prepare the Sales Manager for meetings by gathering information, reports, presentations, and other materials.
• Track action items and follow-up commitments from meetings to ensure timely completion.
• Coordinate internal and external meetings, customer visits, sales events, and team activities.
• Prepare correspondence, presentations, reports, spreadsheets, and other business documents.
• Compile sales activity, bookings, revenue, quote, pipeline, and other performance information.
• Assist the Sales Manager in monitoring team performance against established goals and KPIs.
• Maintain accurate sales records and ensure information is updated in applicable systems.
• Handle confidential and sensitive business information with a high degree of discretion.

Kenntnisse

Executive support

Time management

Attention to detail

Written and verbal communication

Independent worker

Ausbildung

High school diploma

Associate or Bachelor's degree preferred

Tools

CRM software

ERP systems

Microsoft Office

Excel

PowerPoint

Jobbeschreibung

The Sales Executive Assistant to the Sales Manager provides high-level administrative, organizational, and operational support to the Sales Manager and sales team. This role serves as a trusted business partner to the Sales Manager, helping manage priorities, coordinate activities, track follow-up, prepare reporting, and ensure the sales organization remains focused and aligned with business objectives.

What You'll Do:

• Serve as the primary administrative and organizational support partner to the Sales Manager.
• Manage and coordinate the Sales Manager's calendar, meetings, appointments, and priorities.
• Prepare the Sales Manager for meetings by gathering information, reports, presentations, and other necessary materials.
• Track action items and follow-up commitments from meetings to ensure timely completion.
• Coordinate internal and external meetings, customer visits, sales events, and team activities.
• Prepare correspondence, presentations, reports, spreadsheets, and other business documents.
• Compile sales activity, bookings, revenue, quote, pipeline, and other performance information.
• Assist the Sales Manager in monitoring team performance against established goals and KPIs.
• Maintain accurate sales records and ensure information is updated in applicable systems
• Handle confidential and sensitive business information with a high degree of discretion.

What You'll Need:

• High school diploma or equivalent; associate or bachelor's degree preferred.
• 5+ years of experience in an executive assistant, administrative, sales support, business operations, or similar role.
• Experience in industrial distribution, manufacturing, rotating equipment, pumps, motors, or a technical business environment.
• Experience working with CRM and ERP systems.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage confidential and sensitive information.
• Ability to work independently and anticipate needs.
• Strong proficiency in Microsoft Office, particularly Excel, Outlook, PowerPoint, and Teams.