Sales & Executive Admin Lead — Hospitality & Events

Hyatt Regency; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Complimentary hotel room nights

Discounted colleague room rates

Medical, dental & vision insurance

Retirement Savings Plan with employer

Employee stock purchase plan

Job summary

Hyatt Regency Houston Downtown is seeking a Sales & Executive Administrative Assistant to support the Sales team, Director of Sales & Marketing, and the General Manager. You will manage calendars, prepare materials, and act as a polished point of contact for clients, vendors, and colleagues in a fast-paced hotel setting.

The role emphasizes organization, discretion, and proactive coordination of group sales, VIP experiences, and events, with opportunities to contribute to meetings, proposals,

Qualifications

• Ability to multitask and manage deadlines in a fast-paced hotel environment.
• Strong written and verbal communication with a polished, professional demeanor.
• Excellent organizational skills and attention to detail.
• Discretion handling confidential information and sensitive business matters.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide administrative support to Sales Managers, Director of Sales & Marketing and General Manager, including calendar coordination, correspondence, meeting prep, and document organization.
• Serve as a professional point of contact for calls, visitors, clients, vendors, and internal colleagues.
• Support group and business travel sales by tracking leads, maintaining records, and preparing proposals and presentations.
• Coordinate room-block requests, VIP reservations, and client needs with Reservations and hotel departments.
• Assist with planning and execution of client meetings, site visits, events, and sales initiatives.
• Prepare, distribute, and maintain reports, presentations, correspondence, and other sales and executive documents.
• Maintain tracking systems for leads, appointments, projects, deadlines, and admin responsibilities.
• Coordinate special projects directed by Sales leadership or General Manager.
• Promote seamless communication across Sales, Events, Catering, Rooms, Finance and Operations.

Skills

Multitasking

Prioritization

Deadline management

Written & verbal communication

Organizational skills

Confidential information handling

Problem solving

Team collaboration

Customer service

Tools

Microsoft Office

Job description

Hyatt Regency Houston Downtown is seeking a Sales & Executive Administrative Assistant to support the Sales team, Director of Sales & Marketing, and the General Manager. You will manage calendars, prepare materials, and act as a polished point of contact for clients, vendors, and colleagues in a fast-paced hotel setting.

The role emphasizes organization, discretion, and proactive coordination of group sales, VIP experiences, and events, with opportunities to contribute to meetings, proposals,