Sales & Executive Administrative Assistant - starting at $22/hour

Hyatt Regency; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Complimentary hotel room nights

Discounted colleague room rates

Medical, dental & vision insurance

Retirement Savings Plan with employer

Employee stock purchase plan

Job summary

Hyatt Regency Houston Downtown is seeking a Sales & Executive Administrative Assistant to support the Sales team, Director of Sales & Marketing, and the General Manager. You will manage calendars, prepare materials, and act as a polished point of contact for clients, vendors, and colleagues in a fast-paced hotel setting.

The role emphasizes organization, discretion, and proactive coordination of group sales, VIP experiences, and events, with opportunities to contribute to meetings, proposals,

Qualifications

• Ability to multitask and manage deadlines in a fast-paced hotel environment.
• Strong written and verbal communication with a polished, professional demeanor.
• Excellent organizational skills and attention to detail.
• Discretion handling confidential information and sensitive business matters.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide administrative support to Sales Managers, Director of Sales & Marketing and General Manager, including calendar coordination, correspondence, meeting prep, and document organization.
• Serve as a professional point of contact for calls, visitors, clients, vendors, and internal colleagues.
• Support group and business travel sales by tracking leads, maintaining records, and preparing proposals and presentations.
• Coordinate room-block requests, VIP reservations, and client needs with Reservations and hotel departments.
• Assist with planning and execution of client meetings, site visits, events, and sales initiatives.
• Prepare, distribute, and maintain reports, presentations, correspondence, and other sales and executive documents.
• Maintain tracking systems for leads, appointments, projects, deadlines, and admin responsibilities.
• Coordinate special projects directed by Sales leadership or General Manager.
• Promote seamless communication across Sales, Events, Catering, Rooms, Finance and Operations.

Skills

Multitasking

Prioritization

Deadline management

Written & verbal communication

Organizational skills

Confidential information handling

Problem solving

Team collaboration

Customer service

Tools

Microsoft Office

Job description

Organization- Hyatt Regency Houston Downtown

Join the team at Hyatt Regency Houston Downtown as a Sales & Executive Administrative Assistant. Located in the heart of downtown Houston, our hotel offers 955 guest rooms and more than 71,000 square feet of meeting and event space, creating an exciting environment for business travel, conventions, meetings, and special events.

This position provides administrative and operational support to the Sales team, Director of Sales & Marketing and General Manager. The ideal candidate is highly organized, proactive, service-oriented, and comfortable managing multiple priorities in a fast-paced hotel environment. This colleague will help ensure that our sales efforts, group business, VIP experiences, and executive priorities are handled with professionalism and attention to detail.

Key responsibilities include, but are not limited to:

• Provide administrative support to Sales Managers, Director of Sales & Marketing and the General Manager, including calendar coordination, correspondence, meeting preparation, and document organization.
• Serve as a professional point of contact for telephone calls, visitors, clients, vendors, and internal colleagues, directing inquiries to the appropriate department.
• Support group and business travel sales efforts by tracking leads, maintaining accurate records, preparing proposals and presentations, and assisting with follow-up.
• Coordinate room-block requests, VIP reservations, special amenities, and client needs in partnership with Reservations, Front Office, Housekeeping, and other hotel departments.
• Assist with the planning and execution of client meetings, site visits, special events, and sales initiatives.
• Prepare, distribute, and maintain reports, presentations, correspondence, and other sales and executive documents.
• Maintain organized tracking systems for leads, appointments, projects, deadlines, and administrative responsibilities.
• Coordinate special projects and other assignments as directed by the Sales leadership team or General Manager.
• Promote seamless communication and collaboration across Sales, Events, Catering, Rooms, Finance, Operations, and other hotel departments.
• Protect confidential information and exercise sound judgment when handling sensitive business and guest matters.
• Working knowledge of Envision, or the ability to quickly learn new hotel technology platforms, is preferred.
• Uphold Hyatt’s commitment to exceptional service by responding promptly, professionally, and thoughtfully to guest, client, and colleague needs.

Hyatt offers a competitive benefits package for eligible colleagues, which may include:

• Complimentary or discounted hotel room nights at Hyatt hotels worldwide
• Discounted room rates for colleagues, friends, and family
• Vacation, sick, and new-child leave
• Bereavement and jury-duty pay
• Medical, dental, and vision insurance
• Discounted prescriptions, life insurance, disability insurance, and flexible spending accounts
• Retirement Savings Plan with employer match
• Employee Stock Purchase Plan
• Complimentary colleague meals
• Direct deposit
• Competitive wages

Qualifications

• Previous administrative, sales-support, executive-support, customer-service, or hospitality experience preferred
• Proven ability to multitask, prioritize, and manage deadlines in a fast-paced environment
• Strong written and verbal communication skills with a polished, professional demeanor
• Exceptional organization and attention to detail
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Ability to handle confidential information with discretion
• Strong problem-solving skills and a proactive approach to completing tasks
• Friendly, approachable, and service-minded attitude
• Ability to work effectively both independently and as part of a team
• Interest in hospitality, hotel sales, meetings, and events

Hyatt is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity